Business Support Specialist VII - Bozeman, MT

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description

The Northern Rocky Mountain Science Center has primary responsibility for mountain and prairie ecosystems in the Midcontinent Region on some of the nation's premier national parks and other protected areas. The mission of NOROCK is to develop, integrate, and disseminate

ecological knowledge necessary to understand the causes and predict the consequences of change and to improve the conservation and management of natural resources in interior western landscapes and the nation. Clients of NOROCK are other Interior agencies, Federal and State agencies, academic institutions, non-governmental organizations, industry, and the general

public. Scientists at NOROCK conduct basic and applied research on vertebrate and invertebrate populations, communities, watersheds and ecosystems. Focus is on ecologically or politically sensitive ecosystems and populations and the human forces or impacts that drive their change.

The Operations and Communications Branch provides services in the areas of human resources, budget, procurement, contracting, maintenance and facilities, safety and other administrative functions, and supports UMESC management through implementation of the policies and procedures of the agency.

Akima is hiring a Business Support Specialist VII to provide administrative/clerical support services at NOROCK's primary facility located in Bozeman, MT.

Responsibilities

Tasks include, but are not limited to the following:

Receptionist Interaction: The Business Support Specialist shall provide front desk and reception duty coverage and must provide exceptional customer service. They will be responsible for receiving and signing for deliveries, answering phone, transferring calls, processing and delivery of mail and package notifications, as well as, fulfilling accounting duties.

Clerical Duties: Will perform a variety of word processing duties such as compose/type correspondence, reports, forms, and labels from a multitude of sources, scan and edit a variety of documents; dispatch all incoming and outgoing mail in accordance with current security/safety requirements including FedEx, UPS or other overnight deliveries and record them appropriately, coordinate and notify delivery recipients, approximately 15 deliveries per day; maintain and order FedEx, UPS and USPS mailing supplies and forms, approximately 1 time per month. Provide monthly reviews of staff credit cards statements to ensure proper documentation has been submitted with statement. The Business Support Specialist shall provide backup coverage for processing non-referencing payments and credit card adjustments in Financial Business Management System. Assist staff with documenting current procedures for posting on internal organization website.

Administrative Assistant Duties: Coordinate staff personnel actions with Administrative Officer. Track employee appointment dates and reports statuses to supervisors and the Administrative Officer. Assist supervisors with completing document requirements for various personnel actions including promotions, conversions, extensions and recruitments. Update Organizational chart as needed. With the oversight of senior administrative staff will enter personnel actions into the personnel system. Coordinate the physicals of new federal appointments with the supervisor, applicant, and service provider. Work with the supervisor to appropriately fill physician requirements on the federal physical form. Sends the future employee along with their position description to the designated provider.

Entry on Duty: The Business Support Specialist shall assist new employees with Entry on Duty requirements including outlining necessary training requirements and coordinating needs identified by supervisors. Follow up with staff and supervisors to ensure new employees complete all identified requirements. Maintain records of the status for each employee and reports weekly the status of all employees to the Administrative Officer.

Auto req ID

436629BR

Minimum Education Required

High School/GED

Job_Category

Administrative and Support Services

Qualifications

Additional Qualifications/Responsibilities

2-3 years’ administrative type experience

Must possess above average communication skills, positive attitude, and professional presence

Must have multi-tasking experience

Experience with CONCUR travel system a plus

Prior Government experience a plus

Basis experience helpful

Pay Range (The pay range for this job level is provided as general guidance only, and is not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreements (if any), and other laws)

$24.00 Hourly

Benefits Description

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

City*

Bozeman

State*

Montana

Job Code

Operations_ Specialist

Affiliate Sponsor

Akima