Management & Program Analyst II - Washington DC

Job Description

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Summary

All Native Group is seeking a Management and Program Analyst to provide skilled - and largely independent - administrative analytical and evaluative work to program operations and, management and organizational efficiency and productivity for the assigned Program Office and subordinate organizations within the Program Office. The Management and Program Analyst II is responsible for performing the following duties : (1) review and analyze procedures and operating policies to assess their effectiveness; (2) provide evaluations, information, and written recommendations to effectively manage administrative operations; (3) study, interpret, develop, and implement new and existing administrative directives; (4) respond to inquiries; (5) research and resolve problems; (6) analyze reports; (7) interface with DOS program participants, Office Directors and high level contractor personnel; (8) attend weekly meetings to plan overall program management strategy; (9) attend inter-agency meetings addressing program issues; (10) process program related documents and analyze and produce program reports; (11) perform miscellaneous audits; (12) develop and maintain program databases and master files; (13) instruct mid-level administrators and program users on procedures and policies and; (14) address and solve program issues / problems. The Management and Program Analyst must be adept at utilizing administrative and programmatic software, including the : (1) Global Employment Management System (GEMS); (2) Automated Classification Recruitment Solution (ACRS); (3) Integrated Logistics Management System (ILMS); (4) Microsoft Office; (5) Microsoft SharePoint; (6) Google Earth; (7) Adobe Acrobat; and (8) other standard office computer systems. The incumbent is supervised by high-level Program Office personnel. As applicable, may receive administrative direction from onsite vendor team leader personnel.

Essential Functions

Organizational Studies and Budget Support :

Plans and conducts studies for efficiency of operations, either personally or by use of teams, of Bureau organizations ranging from single units to the entire Bureau, including any overseas or otherwise geographically separated organizational entities.

By means of personal interviews, on-site observation, and study of documentation, notes work load, work flow, processes, methods, turnaround time on transactions, complicating factors beyond the immediate control of the organization studied, findings of prior Departmental or outside management audits, and feedback from client organizations in order to evaluate the organizational entity's efficiency.

Independently field highly complex research questions from Program Office leadership, with the expectation that incumbent will conduct in-depth research of authoritative publications, the Foreign Affairs Manuals and Handbooks, the Code of Federal Regulations, and other relevant sources to address inquiries from Program Office leadership.

The incumbent publishes well-written special one-time reports or issue summaries that are considered authoritative in nature.

The incumbent adjusts the scope and focus of studies based on management's directions to focus on either : (a) select specific problematic organizational entities; or (b) overall Program Office operations; or (c) broader surveys to verify the adequacy of current staffing levels and competencies.

The incumbent writes and publishes final reports of findings and offers recommendations for improvements in the organization's structure, staffing level and distribution, occupational competencies, work methods, procedures, or other factors as appropriate. Such work products are typically of such quality as to be authoritative in nature.

The incumbent works alongside Program Office and Bureau and / or Department Human Resources personnel to troubleshoot personnel or administrative matters for Program Office personnel (individuals and groups).

In partnership with other key stakeholders, the incumbent assists in developing annual budget and mid-year budget review, contacts vendors for price quotes, conducts online pricing research for required materials, and drafts explanatory materials / justification to accompany budget submissions.

The incumbent ensures assigned projects are within original budget estimates, monitors cost expenditures, maintains current expenditure balance, and alerts Program Office leadership of potential cost overruns.

Liaises with the Program Office's Executive Office as well as supported organizations within the Bureau of Diplomatic Security (DS) to facilitate complex reimbursement of funds between offices; keeps records of reimbursable transactions (e.g., travel, time and attendance); and complies data / reports necessary to facilitate the transfer of funds.

Additional Qualifications / Responsibilities

Competencies

The duties described in this labor class most closely align with work covered by the Management and Program Analysis Series, GS-0343, as described in the OPM Position Classification Flysheet for the GS-0343 occupational series.

The primary purpose of this position is to provide line managers with the administrative and programmatic support necessary to ensure the effectiveness of Bureau programs and management processes.

The position has a mixture of analyzing, evaluation, and / or improving the efficiency of internal administrative operations, organizations, or management; and planning, analyzing and / or evaluating the effectiveness of line or operating programs.

This is characteristic of administrative management and programmatic evaluation work as described in the Flysheet cited above. Therefore, the position is properly evaluated under the GS-0343 series and titled : "Management and Program Analyst." Comparison of the job's characteristics to the Factor Evaluation System (FES) factor level descriptions for each of the nine factors totals 3490, placing the position within the FES point range for grade GS-13 (3155-3600). The work contemplated for this requirement is analogous to that performed by a similarly situated Civil Service employee, GS-0343-13, at the Step 7 level.

Supervisory Responsibility

None required for this position

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Must be able to remain in a stationary position 75% of the time.

Occasionally moves about inside the office to access file cabinets, office machinery, etc.

Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.

Frequently moves standard office equipment up to 25 pounds.

Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type / Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m. Evening and weekend hours required, as required by business need.

Travel Required :

Infrequent domestic and overseas travel for short periods of time may be required

Experience

Experience working in a similar capacity in a private sector, military organization, or federal agency

Education

Bachelor's Degree (graduate-level coursework or degree in related field preferred).

Additional Eligibility Qualifications

None

Security Clearance

A Secret clearance is required