Office Management/Staff Office Support Level 4

Job Description

Working across the globe, V2X builds smart solutions designed to integrate physical and digital infrastructure from base to battlefield. We bring 120 years of successful mission support to improve security, streamline logistics, and enhance readiness. Aligned around a shared purpose, our $3.9B company and 16,000 people work alongside our clients, here and abroad, to tackle their most complex challenges with integrity, respect, responsibility, and professionalism.

Office Management / Staff Office Support Level 4's idependently perform a wide range of functions and tasks, requiring vision, leadership, and proficiency in developing, explaining and supporting policy implementation. Problem identification, analysis, and resolution is central to the effective conduct of activities as is the ability to work from an Agency perspective. Provide general or specialized administrative support to NGA offices and programs. Develop pertinent information for communication to varied audiences (e.g. NGA, DoD, IC, Federal Government, Congress, the media, the public, the international community, and private industry). Provide other administrative duties (e.g. scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepare routine correspondence) in accordance with NGA standards. Prepare and distribute briefing and read-ahead materials and maintaining office supplies.

• Assist with coordination, analysis, execution and process documentation of the HD Awards Program and Honorary Awards.
• Developing SOPs, guides and other Career Service products in accordance with NGA style manuals.
• Managing travel (using DTS and MET Systems), training, boards, meetings, calendars, events, etc., and assisting in the compliance, analysis, execution and process documentation in support of discretionary training, government travel, and the Government Travel Card Program.
• Providing logistics support to enabling mission support events.
• Processing cross career service and change in career service requests.
• Providing meeting support to a variety of Communities of Practice, working groups, technical reviews, boards, etc.
• Providing Records Management, Intelligence Oversight, Performance Management, Business Continuity Planning, Operations Security, Enterprise Risk Management, Personnel Accountability, Space Management, Personal IT Device (PITD), and Supply Management support.
• Processing and executing enabling mission support related functions and tasks in various mission support, business operations, and human resource information systems.
• Use advanced functions of Microsoft Office, SharePoint and Defense Travel System on a daily basis.
• Tracking and managing formal taskers workflow, completion and close-out.
• Problem resolution regarding NCERTS and administrative process and tracking of documentation.
• Assist staff in preparing business operations program related reports and briefings.
• Develop and maintain administrative policies, procedures, and standards to support enabling mission support objectives.
• Respond to customer inquiries, prepare general correspondence, file maintenance, assisting the staff with enabling mission support actions.
• Understand and monitor tasking processes and procedures for routine correspondence, and accountability.
• Promote knowledge sharing via proper submitting, reviewing, and releasing of HDF information.
• Provide other administrative duties listed (scheduling and coordinating meetings, calendars, and events; gathering, inputting, and retrieving electronic data; maintaining files and folders; researching and analyzing information and data to prepare reports, presentations, and papers; prepares routine correspondence in accordance with NGA standards; prepares and distributes Briefing and Read Ahead materials; maintaining office supplies, initiating equipment trouble tickets or replacement, and coordinating office moves).
• Provide research, analysis and making recommendations on administrative, management and procedural practices.
• Write logical, comprehensive, concise reports, staff summaries and correspondence.
• Apply a broad range of expertise to lead projects and programs, implement change management initiatives and recommend process improvements.
• Manage office actions, coordination and records management to meet compliance requirements.

Certificates / Security Clearances / Other

Bachelors degree in related field and 11 years of related experience or 19 years of related experience without the degree

Additional Qualifications / Responsibilities

Bachelors degree in related field and 11 years of related experience or 19 years of related experience without the degree

Master's Degree in business operations, business management, business administration or a related field.

Work will require lifting to 35 lbs.; stooping; climbing; prolonged standing; prolonged sitting.

We are committed to an inclusive and diverse workplace that values and supports the contributions of each individual. This commitment along with our common Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation and expand our success in the global marketplace. Vectrus is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status or status as an individual with a disability. EOE / Minority / Female / Disabled / Veteran.