What are the responsibilities and job description for the Records Specialist - Central Records position at Vets Hired?
About the job Records Specialist - Central Records
Duties and Responsibilities
- Reviews and processes documents related to Court release, Pretrial Bonds, Early Release Pretrial Bonds, Reintegration Court Bonds, Court dismissals, No Probable Cause Found cases, etc.
- Receive, sort, interpret and verify all Court Directives, Warrants, Capias Profine, Alias Capias, Pretrial Bonds, Judgements, sentences, and teletypes
- Researches information relating to the release of a defendant and coordinates / schedules the release of defendants being picked up by other agencies, programs, and / or parole officers
- Ensures compliance with pretrial release from custody of eligible arrestees with misdemeanor charges filed against them
- Processes documents and all court-ordered Surrenders, Off-Work Hours Programs, Sheriffs Weekender Work Programs, and Early Release Programs
- Processes Board of Pardons and Parole bookings, releases, court date information, hearing dates, and entries of Blue and White Warrants
- Provides information to the public, bonding companies, and other law enforcement agencies
- Books additional or new charges on defendants
- Process TDCS Penitentiary Packets including Criminal History, Indictment, Judgement and Sentencing Document, Offense and Conduct Report
- Coordinates the transfer of inmates to and from the Harris County Jail system
- Prepares Out-of-County paperwork on individuals who need to be brought before a magistrate, book, case, and sends a notification to the out-of-county agency
- Calculates inmate time to serve based on the Bill of Cost while applying Good Time Credit according to state law
- Processes detainer and bench warrants; surety, cash, and non-arrest bonds; expunction orders; and letters of incarceration for defendants, bonding companies, and other agencies upon request
- Processes cost bills associated with judgments and sentences and fines or surrenders
- Prepares deposit paperwork and accounting in coordination with the Business Office
- Verifies and processes County bonds with responsibility for refund requests and prepares IRS forms
- Communicate through the OMNIXX system with law enforcement agencies throughout the U.S. to ensure holds are placed for wanted individuals and to arrange and schedule delivery and pick-up dates and times for inmates
- Provide bondsmen and their employees with all necessary forms for licensing
- Establishes, revises, and maintains a filing system of memoranda, letters, and other documents
- Reviews documents to ensure forms are filled out completely and accurately
- Answers telephones, takes messages, provides information, and refers inquiries to appropriate locations
- Assists in compiling data, types and distributes reports and correspondence, entering computer data
- Coordinates work between organizational units of the department, other HC Departments and governmental agencies, and criminal justice groups inside and outside of Texas
- Complies with Civil Service, departmental, bureau, and division rules regulations, and standard operating procedures
- May assist in training others on specific issues within the assigned duty section
- Performs other related duties as assigned
