What are the responsibilities and job description for the Project Coordinator position at Vetsource?
Pets deserve the best care. At Vetsource, we build the foundation for success, enabling those in the pet healthcare profession and industry to thrive. Our data-powered platform simplifies processes and streamlines systems, helping those we serve create tighter bonds with their customers. From prescription management and pet owner engagement to veterinary business performance data and insights, Vetsource provides comprehensive solutions that give our customers more time and flexibility, and help them foster strong relationships and positive experiences. In a rapidly evolving world, we’re constantly seeking new ways to help our customers chart a course for a better, brighter future for pets and those who care for them.
If you love pets, want to have an impact and join a fantastic organization, Vetsource could be the place for you.
At Vetsource, we know that we do our best work when we have an inclusive and diverse team, where we can draw on our different life experiences to help us deliver innovative solutions for our customers. We are an equal opportunity employer that values diversity, equity, and an inclusive workplace. Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized people tend to only when they check every box. So if you think you might be a good fit for the role, but don't necessarily meet every single requirement on the job posting, we still encourage you to apply.
WHO WE ARE LOOKING FOR
Project Coordinator, Operations
The Project Coordinator will play a crucial role in supporting the successful execution of various projects within the Pharmacy Operations team. This role will involve close collaboration with team members to manage tasks, organize documentation, and ensure efficient project completion. The ideal candidate will be a self-starter, highly organized, and detail-oriented with excellent communication and problem-solving skills.
This is a full-time, hybrid role. When working onsite, this role will be located at our Portland, OR Pharmacy.
WHAT YOU'LL DO
- Manage tasks and timelines for multiple pharmacy operations projects, ensuring deadlines are met and progress is tracked effectively
- Maintain comprehensive documentation for projects, including organizational structures, roles and responsibilities, and standard operating procedures (SOPs) for industry best practices
- Utilize project management software (e.g., Monday.com) to track project progress, assign tasks, and facilitate team communication. Ensure all project data is accurately recorded and accessible for stakeholders
- Contribute to the development and maintenance of a knowledge base for Pharmacy Operations, ensuring all relevant information, resources, and documents are readily accessible, current, and organized for internal stakeholders
- Stay informed on the Pharmacy Operations team’s workflows, priorities, and ongoing changes to ensure seamless coordination and project alignment. Demonstrate a proactive approach to understanding evolving needs and process improvements
- Provide administrative assistance to the VP of Pharmacy Operations, handling various tasks that support project success and operational efficiency, as needed
- Occasional travel may be required to support project activities, visit pharmacy operations sites, or attend relevant meetings and conferences to advance project goals
WHAT YOU BRING
- Associate’s degree or equivalent work experience in a related field
- 2 years experience in a project coordination, administrative support, or similar role
- Proven experience in leading and executing projects utilizing project management principles and project management software (e.g., Monday.com, Trello, Asana), Google Suite, Microsoft, LucidCharts, or equivalent tools
- Strong interpersonal skills with the ability to build and maintain strong relationships across diverse teams and stakeholders at all levels of the organization
- Proven ability to handle multiple tasks efficiently while meeting deadlines and maintaining high-quality standards
- Excellent written and verbal communication skills, with a focus on clarity, professionalism, and attention to detail in all correspondence, reporting and deliverables
- Proactive problem-solving skills, with the ability to anticipate challenges and recommend solutions
Preferred Experience and Qualifications:
- Familiarity with pharmacy operations and related regulations (i.e., OSHA, pharmacy laws, etc.)
- Experience with process improvement initiatives
- Project Management certification or coursework in project management
WORKING CONDITIONS:
- This is a hybrid position requiring a combination of in-office and remote work
- Reliable internet access is required
- Environment where dogs are present if in the office
- Sitting/standing at a desk working on a computer for long periods of time
WHAT CAN YOU EXPECT FROM VETSOURCE
In addition to an inclusive and welcoming culture, Vetsource also offers:
- Competitive pay and benefits including medical, vision*, dental, and life insurance
- Employee Assistance Program
- Pet insurance* and Virtual vet care
- PTO, Holidays, Floating Holidays, and Volunteer Day
- Retirement Savings Plan (401k/ RRSP) with employer matching program
- Paid parental leave
- Flexible scheduling and remote work where possible
-
The opportunity to join one of our Associate Resource Groups, and fun company events!
- For Canadian based associates these specific benefits are not included
OUR VALUES
In addition to the benefits listed above, all associates are expected to support and model Vetsource’s Core Values: Do the right thing every time; Treat others the way they want to be treated; Embrace change; Be innovative; Get it done; Enjoy the work! A culture where everyone can thrive!
Pay range (US based applicants): $26.70 - $33.37 / hour
Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to job-related skills, experience, certifications, relevant education and training, while also considering internal equity.
The statements in this document are intended to describe the general nature and level of work being performed for this role, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required. Our pre-employment process in the US includes a background check as a part of the hiring process, and will include a drug screen for pharmacy related roles. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please email
careers@vetsource.com
, or if you have general questions relating to this process. No agencies please. We are an equal opportunity employer.
Vetsource is an E-verify employer.
www.vetsource.com
Salary : $27 - $33
