What are the responsibilities and job description for the Resource Library Assistant position at Via Design?
About Via
Via Design is a high-end architecture and interior design firm based in Grand Rapids, Michigan. We specialize in thoughtful, quality design solutions across commercial, residential, hospitality, and retail sectors. Our team is passionate about creating spaces that reflect our clients’ values and exceed their expectations.
About the Role
Via Design is seeking a part-time Resource Library Assistant to support our design team and help keep our materials library organized and up-to-date. This role is ideal for someone who enjoys working in a creative environment, is naturally organized, and is interested in the world of interior and architectural design. This role is ideal for someone who is detail-oriented and eager to learn.
The position requires 20–30 hours per week during office hours (8 a.m.–5 p.m., Monday–Friday), with a preferred schedule of 4–6 hours per day, Monday through Thursday. This is an in-person position at our Grand Rapids office.
Responsibilities:
- Maintain and organize our design resource library alongside the Resource Manager
- Assist designers in locating and utilizing materials and resources
- Keep resources current by communicating with vendors and updating materials
- Put samples away after use
- Order, track, and deliver samples for designers
- Return samples by mail to vendors or local showrooms, as needed
- Perform local errands, deliveries, and provide move-in day support
- Assist with data entry, including maintaining spreadsheets with product details
- Assist with inventory: organizing, packaging/ unpacking, and locating items, when needed
- Provide back-up front desk support, including answering phones on occasion
Skills & Qualifications
- Must have a valid driver’s license and the ability to drive and perform local errands
- Strong attention to detail and organization
- Ability to work independently and as part of a team
- Comfortable with Microsoft PowerPoint, Word, and Excel
- Ability to lift and carry material samples (up to ~20 lbs)