What are the responsibilities and job description for the Business Operations Coordinator position at Via Separations, Inc.?
Via Separations is a Boston-area startup dedicated to enabling process efficiency and intensification for the industrial sector. In H1 2024, Via delivered its first commercial facility and changed the narrative around market-driven energy technologies that drive value for industrial customers. At the intersection of engineering, society, and impact, our team is passionate about making a difference and building the technology and organization to do it. We are a fast-paced, interdisciplinary team backed by leading venture capital firms, and we are looking to add talented, mission-driven people to our cohort.
We are passionate about transformative impact, optimistic about scientific progress, and unafraid of hard problems. We believe that our people are our unfair advantage, and drive our mission forward. We embrace the diversity of our team for creative solutions and believe the best ideas come from the intersection of disciplines and perspectives. We want you to join us!
Position Description
As Via’s Business Operations Coordinator, you will work closely with the operations team including the Chief of Staff, Financial Controller, and Community & Culture Manager. With an eye toward continuous improvement and efficiency, you will support and improve Via’s day-to-day operational processes. This role involves a blend of strategy and execution and is ideal for a doer that is excited by the opportunity to grow alongside the organization.
\n- Support day-to-day and month’s close financial activities, including billing, expense reporting, grant management, time tracking, and similar
- Manage office & facilities duties, including supplies ordering, deliveries and visitor management, lab maintenance coordination and other facilities tasks as needed
- Ensure that we fulfill our recurring insurance, reporting, taxes, and other registration requirements
- Manage the relationship with Via’s external IT vendor
- Produce and maintain business operations reference documents, SOPs and other collateral
- Support scheduling and calendar management for the leadership team as time permits
- Perform special projects and other related duties as needed
- Bachelor’s degree or equivalent experience in a business operations, office management or similar role.
- Ability to work onsite at our Watertown location, Monday-Friday
- Demonstrated experience managing operational processes
- Strategic thinker and willingness to implement solutions
- Ability to execute effectively with limited guidance and in ambiguous situations
- Extremely versatile and agile
- Biased towards action
- U.S. Work Authorization is required for this role
- Competitive compensation package, including equity options
- Medical, Dental & Vision Insurance
- Disability & Life Insurance
- 401(k)
- 12 weeks of paid Family Leave
- Paid Flex time off
- Paid time off for Company holidays
At Via, we value and prioritize diversity of thought, access, and experiences, and are an equal opportunity employer by choice. We consider all qualified applicants equally for employment. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
