What are the responsibilities and job description for the Communication coordinator position at VIBEE, LLC?
THE ROLE
Vibee is seeking an enthusiastic and detail oriented Communications Coordinator to join the team. The ideal candidate will be responsible for the operational execution of our communication strategies.
This role involves building and maintaining website content, assisting with copy creation, managing customer service communications, and handling various marketing and transactional communications.
The Communications Coordinator will ensure timely and accurate delivery of messages across multiple platforms. This is not a remote position and is hybrid work schedule, based in our Las Vegas, NV office.
RESPONSIBILITIES
Content Management
Website Copy :
Build and update content on event micro-sites
Ensure all website copy is accurate, engaging, and aligned with the company’s brand voice
Focus on the construction, launch, and maintenance of Vibee micro-sites and Vibee.com platform
Copy Decks :
Assist in the creation and editing of copy decks
Collaborate with the Communications Manager to refine content as needed
Customer Service Communications Support :
Adjust and maintain customer service communications databases using Airtable
Ensure all customer service templates are current and consistent with brand guidelines
Email and SMS Communications
E-Newsletters and Marketing Emails :
Send e-newsletters and other marketing communications through platforms like SendGrid and Hive
Draft, format, and schedule email campaigns to ensure timely delivery
Transactional Communications :
Handle the distribution of transactional communications (e.g., purchase confirmations, event reminders) through relevant platforms
Ensure transactional messages are clear, accurate, and on-brand
SMS Communications :
Send out marketing and transactional SMS communications through platforms such as Attentive
Segment recipient groups to target the correct audience effectively
Segmentation and Targeting
Recipient Segmentation :
Process and segment recipient groups based on criteria such as demographics, behavior, and engagement
Ensure targeted communications reach the intended audience to maximize impact
Operational Execution
Deadline Management :
Ensure all communications are executed and delivered on time
Coordinate with team members to meet project timelines and deadlines
Collaboration and Coordination
Team Collaboration : Work closely with the Communications Manager to implement communication strategies. Assist in gathering content and feedback from various departments to enhance communication efforts
Quality Assurance
Proofreading and QA :
Review all communications for accuracy, clarity, and consistency
Perform quality checks to ensure that all messages are free of errors and align with brand standards
Continuous Improvement
Feedback and Optimization :
Gather feedback on communication performance and suggest improvements
Stay informed about industry trends and best practices to enhance communication effectiveness
Support hiring, onboarding and training various team members
Other duties as required
QUALIFICATIONS
Proven experience in a communications role, preferably in the entertainment industry
Proficient use of Microsoft Office and Google Suite, as well as communication platforms and tools
Strong project management and organizational skills
Ability to work independently and manage multiple projects simultaneously
Ability to navigate the internet as a communication and research tool
Professional level of verbal and written communication skills
Must be able to handle sensitive matters and exercise excellent judgment
Ability to work independently and within a team to juggle multiple prioritized tasks
Bachelor’s degree or equivalent experience
WORK ENVIRONMENT
Must be able to tolerate loud noise levels & busy environments on site at our events
May sit for extended periods of time and work in drastic temperature climates onsite at our events
Must be willing to work during evening and weekend hours, as required, to meet deadlines
Must be willing to travel as required both domestically and abroad, if required
Must have a current passport and be able to travel worldwide without restrictions
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Vibee for a visa.
Last updated : 2024-09-20