Project Coordinator

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Project Coordinator at the facility storing Sexual Offence Evidence Collection Kits (SOECKs) will be responsible for ensuring all chain of custody and proper evidence handling procedures are established and followed in accordance with State and federal laws. The Project Coordinator will serve as the primary point of contact for inquiries from hospitals, law enforcement agencies, and other outside entities.Duties may include, but are not limited to: • Serve as first line supervisor of Project Assistants and other clerical staff at the SOECK facility;• Primary point of contact for inquiries from hospitals, law enforcement agencies, etc.;• Directly supervise deliveries of evidence to the facility, to include the resealing and repackaging of evidence as needed;• Coordinate activities of annual inventory and routine audits of evidence onsite;• Ensure chain of custody is followed and properly documented;• Assist in overseeing that all systems such as refrigeration, security systems, facility maintenance, purchases, etc. are running appropriate daily and maintaining communication with those entities that would need to address any physical facility issues;• Ensure accountability, integrity, and quality of the tracking process once evidence is inside the facility;• Review requests for evidence to be released to law enforcements, returned to victims, or disposed of to ensure appropriate consent is obtained and documents contain required information;• Manage delivery acceptance schedule to ensure hospitals and carriers know when evidence will be accepted;• Assist Facility Manager with scheduled meetings, to include preparing an agenda and answering questions as needed;• Maintain lines of communication between storage facility and Albany personnel, and assisting Albany staff when necessary;• Provide support to Project Assistants, including performing the same duties when there are staffing needs of periods of high intake volume; and• Respond to subpoenas and testify in court, when requested.

The minimum qualifications required for this vacancy. Minimum Qualifications Five years of experience in maintaining records in a warehouse or office setting, at least one of which must have been at a supervisory level.Associate’s degree or higher may substitute for 2 years of experience.

Additional comments regarding the vacancy. Additional Comments This position is being filled for a temporary period of approximately 18 months. The position may be extended pending operational need and approval from the Division of Budget. Temporary employment may also lead to permanent appointment in the future.We offer a comprehensive benefits plan, which includes: • Choice of several health insurance plans• Dental & vision insurance• Membership in the NYS Retirement System• Deferred Compensation Investment Plan• 13 vacation days per year• 13 sick days per year• 5 days of personal leave per year• 13 paid holidays per year• Tuition reimbursement• Training & development opportunitiesCandidates from diverse backgrounds are encouraged to apply. OVS is an equal opportunity employer and is committed to workplace diversity, equity, and inclusion.REASONABLE ACCOMMODATION: The NYS Office of Victim Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Diversity, Equity, and Inclusion Unit at DEIA@dcjs.ny.gov or (518) 485-1704.

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