What are the responsibilities and job description for the College Admissions & Recruitment Specialist position at Victoria College?
Position Summary
The Division of Student Services at Victoria College is hiring for a Full Time College Admissions and Recruitment Specialist. This position is responsible for administering all aspects of the college search and admissions process with prospective students; recruits high school students and other designated student populations to Victoria College. This position will initiate contact with students, parents, counselors, teachers, and corresponding community partners to deliver and communicate specifics about credit and non-credit programs offered at Victoria College.
This position is benefits eligible.
About Our Institution
Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:
- Academic Support & Student Success
- Allied Health
- Career & Technical Education
- Arts, Humanities, & Social Sciences
- Science, Mathematics, Engineering, & Physical Education
Living in the Area
Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.
Duties & Responsibilities
- Serves as a member of the admissions team and manages recruitment territories and/or populations; contacts, visits, and informs area and regional high school students and other designated student populations about Victoria College’s academic programs, campus culture, student resources and life on campus.
- Develops, implements, and maintains recruitment strategies and activities based on data-informed decisions to fulfill overarching college enrollment goals. Must be comfortable reviewing, analyzing and interpreting data.
- Develops and maintains working relationships with essential contacts both in the community and around campus for the purpose of recruiting students to Victoria College, and for any specialty programs or activities supported by Victoria College.
- Contacts and meets with all applicable regional high school counselors and appropriate staff to explain and promote college credit and non-credit programs, and coordinates visits to disseminate information to corresponding student populations.
- Provides information to prospective students on educational opportunities offered at Victoria College, both on and off campus to include, but not limited to:
- admissions and financial application and requirements
- program and pathway offerings
- career/transfer possibilities
- assessment requirements/resources
7. Provides guidance to applicants on completing the admissions process, ensuring all required documents are submitted and following up on incomplete applications as needed.
8. Maintains and manages applicant pool(s), utilizing the college’s CRM platform, ensuring ongoing strategic communication, including in-person appointments, phone calls, direct mail, email, text messaging and social media, all in effort to ensure enrollment conversion from prospect to enrollment.
9. Works closely with other Student Services areas during peak times; assists with all aspects of enrollment services and programs as designated by senior admissions staff. Support Victoria College’s Welcome Center staff as needed.
10. Manages and coordinates a variety of recruitment activities and events, to include but not limited to, information nights, open houses, specialized programs, forums, and expos.
11. Schedules and conducts campus tours and presentations for individuals and groups, providing an overview of academic programs, student services, and campus life.
12. Conducts one-on-one meetings with prospective students to assist with the transition from admission to enrollment, including guidance on next steps such as orientation, advising, and registration.
13. Assists in the development of marketing material in collaboration with the Victoria College’s Marketing and Communications team for the purposes of outreach and recruitment efforts to various populations.
14. Attends work related training and/or professional development (as needed) for the purposes of cross-training in the comprehensive enrollment process to effectively serve all student populations.
15. Serves on assigned councils, committees, taskforces and/or workgroups as designated by Director of Admissions & Recruitment.
16. Performs other duties as assigned
17. This position will access student records at times and will follow all FERPA guidelines.
Qualifications
- Requires Bachelor’s degree
- Ability to work nights & weekends
- Ability to travel is required
- Must have reliable transportation and valid TX DL
- Basic computer skills – knowledge of CRM’s a plus
- Ability to lift 40 lbs.
- A clear understanding of the mission of community colleges
- Prefer applicants with experience working with students and working with a diverse population.
Physical Demands
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 40 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.
The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.
Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:
Group Insurance
Health insurance
- Full-time employees: 100% VC paid; employee pays 50% for dependents
- Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period
Optional benefits – available at group rates
- Coverage for the new employee/dependents is effective on the 1st of the month following hire date
- Flexible Spending Accounts – health and dependent care
- Dental
- Vision
- Term Life
- Short and long-term disability
- Accidental death & dismemberment
- As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums
Retirement
Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees)
- Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
- Social security is deducted each pay period
- Payroll deduction for 403-b and 457 deferred compensation plans are available
- Workers compensation insurance
- Direct payroll deposit
- Tuition waiver for benefits eligible employees and their dependents through age 25
- Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
- Technology training
- Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date
- Full-time employees: 80 hours up to 10 years of service then 120 hours for 10 years of service
- Sick leave
- Full-time employees: accrues at 8 hours each month
- Developmental and professional leave
- One week at Thanksgiving
- Two weeks for Winter Break
- One week for Spring Break
- Regular holidays
- Labor Day
- Martin Luther King, Jr. Day
- Good Friday
- Memorial Day
- Juneteenth
- Independence Day
- Non-faculty employees get Fridays off during the summer
Salary : $30
