Compensation Coordinator

Position Summary

This position is benefits eligible.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

• Academic Support & Student Success
• Allied Health
• Arts, Humanities, & Social Sciences
• Career & Technical Education
• College Access and Community Partnerships
• Science, Mathematics, Engineering, & Physical Education

Duties & Responsibilities

• Creates new employee records in Banner.
• Verifies TRS eligibility of all employees.
• Maintains an accurate file of employee status changes and agreements by verifying wage/salary amounts.
• Updates employee data in payroll system (Banner System) as needed to ensure accurate payrolls and reports.
• Prepares all payrolls as scheduled by college policies and Federal/State payroll regulations
• Manages student payroll data to ensure Federal Grant Work Study regulations are maintained and monitors student eligibility status;
• Advises supervisors on legal issues regarding Wage and Hour compliance as necessary;
• Maintains a clear understanding of VC’s Employee Handbook and TASB policies in order to answer employee questions and guide supervisors accordingly.
• Coordinates with banks to set up and complete employee EFTs;
• Prepares federal withholding and Social Security deposits; child support, VCF, United Way, bankruptcy and department of education withholdings
• Monitoring all electronic time sheets and leave reports via the portal for accuracy and timeliness; sends reminders accordingly; maintains reports.
• Prepares monthly payroll registers and computer records of all payroll transactions and maintains worksheets via excel.
• Maintains data and produces reports yearly, quarterly, and monthly for IPEDS, TRS, OPR, Workers Compensation, TWC, DOL, AG’s office, and others as needed.
• Processes employee enrollments and terminations from TRS and ORP;
• Serves as coordinator for TRS, ORP and financial services (TSA) companies and employees who participate in them to ensure accurate fund transfers and accounting.
• Communicates with the Executive Director of Human Resources the leave status of employees to ensure that timely notification is given to employees who may exhaust paid leave, change to LWOP status, or other actions which may affect pay and/or benefits;
• Completes requests for unemployment benefits from TWC.
• Provide verification of employment and wages to lenders
• Provide verification of employment and wages to government agencies for State & Federal benefits
• Monthly reallocation of grant funds in conjunction with Grant Department.
• This position will access student records at times and will follow all FERPA guidelines.

General Compensation:

• Conducts Salary Surveys.
• Prepares annual compensation letters for faculty and employee information sheets.
• Conducts annual Banner System roll and proofs all payroll reports accordingly.

Workers Compensation:

• Receives all Workers Compensation reports of injury from supervisors and prepares claim submissions to WC carrier;
• Serves as liaison between WC carrier (CAS), employees and the college

Qualifications

• Associates Degree required or five years’ payroll and/or accounting experience in lieu of degree;
• Bachelors’ Degree in HR, Business or Finance preferred;
• Experience in processing payroll using financial/payroll software, HRIS system, Excel spreadsheets and word processing programs helpful;
• Knowledge of Wage and Hour laws and payroll procedures required;
• Knowledge of community college retirement systems such as Teacher’s Retirement System of Texas (TRS) and Optional Retirement System (ORP) a plus,
• High level of accuracy required with 10-key calculator and basic office equipment required;
• Communication skills, including use of good judgment and tact concerning release of confidential information is a must;
• Ability to work independently;
• Ability to organize multiple tasks and meet deadlines, plus ability to adapt to changing priorities

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.

Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance
Health insurance

• Full-time employees: 100% VC paid; employee pays 50% for dependents

• Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

• Coverage for the new employee/dependents is effective on the 1st of the month following hire date
  • Flexible Spending Accounts – health and dependent care
  • Dental
  • Vision
  • Term Life
  • Short and long-term disability
  • Accidental death & dismemberment
  • As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

• Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
• Social security is deducted each pay period
• Payroll deduction for 403-b and 457 deferred compensation plans are available

• Workers compensation insurance
• Direct payroll deposit
• Tuition waiver for benefits eligible employees and their dependents through age 25
• Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
• Technology training

• Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date
  • Full-time employees: 80 hours up to 10 years of service then 120 hours for 10 years of service
• Sick leave
  • Full-time employees: accrues at 8 hours each month
• Developmental and professional leave
• One week at Thanksgiving
• Two weeks for Winter Break
• One week for Spring Break
• Regular holidays
  • Labor Day
  • Martin Luther King, Jr. Day
  • Good Friday
  • Memorial Day
  • Juneteenth
  • Independence Day
• Non-faculty employees get Fridays off during the summer