Secretary, Asst. Principal - (HS)

Days Employed:  210 Days

Pay Grade:  Paraprofessional Level 3

Primary Purpose:

Ensure efficient operation of Assistant Principal’s office and provide clerical services for school’s administrative staff.

Qualifications Guidelines:

Education/Certification:

High school diploma or GED

Experience:

One to three years secretarial experience, preferably in public education environment

Special Knowledge/Skills:

Proficient word processing and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

COGNOS Report Writer knowledge and experience

Supervisory Responsibilities:

Monitor the work of campus secretaries and clerical aide

Mental/Physical/Environmental Demands:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; fax machine Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions, maintain emotional control under stress

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers, as required.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.

Reception and Phones

1. Schedule meetings and appointments and maintain calendar for assistant principal.
2. Assist students, teachers, and parents as needed.
3. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

1. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
2. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

1. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records as assigned
2. Receive, store, and issue supplies and equipment.
3. Assist with coordination of faculty meetings and campus activities.
4. Maintain inventory of fixed assets, equipment, and supplies.

Other:

1. Sort, distribute, or deliver mail and other documents.
2. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
3. Maintain confidentiality.
4. Perform other duties as assigned.

Salary : $14 - $20