What are the responsibilities and job description for the Assistant Director of Water position at Victorville, City of (CA)?
JOB
Under the general direction of the Director of Public Works and Water, directs, manages, supervises, and coordinates assigned programs, divisions, and activities within the Water Department, including water supply, water distribution, water meters, wastewater treatment, reclaimed water, water conservation, line locating, warehousing, and administrative services. The work includes organizing, directing, and supervising all classes of Water Department employees engaged in construction, repair, operations, maintenance, planning, and administrative tasks. Must perform or assist in a variety of tasks including planning, budgeting, purchasing, and report preparation to provide highly responsible and complex professional, administrative, and technical support to the Director. Serves in the absence of the Director of Public Works and Water, providing departmental leadership and decision-making as required. Performs related duties, as required.
EXAMPLE OF DUTIES
Plan, direct, coordinate, and control the daily operations of the department through the department’s managers and analysts, including administration, finance, budgeting, purchasing, maintenance, operations, engineering, and construction to effect operational efficiency and economy.Meet with staff to identify and resolve problems.Manage and participate in the development and implementation of departmental goals, objectives, policies, programs, and procedures for each assigned program area.Establish overall priorities, allocate resources, direct the conduct of the work plan, and monitor and evaluate work methods and procedures.Ensure department goals and objectives are aligned with other departments, branches, and the City as a whole.Assess and monitor workloads, administrative and support systems, operations and maintenance programs, activities and equipment, and internal reporting relationships.Identify opportunities for improvement.Direct and implement needed changes.Perform or assist in analytical studies and report preparation to provide highly responsible and complex professional, administrative, and technical support to the Director.Oversee the preparation and submission of the departmental budget and division requests.Manage division budgets after adoption.Monitor budget, revenue, and expenditure trends.Approve expenditures and implement budgetary adjustments as appropriate and necessary.Conduct financial reporting where required.Oversee, review, and modify bid proposals, invoices, and payments.Participate in strategic planning related to water, including Master Plans, Rate Studies, Urban Water Management Plans, Water Shortage Contingency Plans, Emergency Response Plans, and Capital Improvement Programs.Conduct annual rate plan reviews to evaluate and identify substantial conformance to or deviation from the approved rate plans.Monitor cost of service to maintain responsiveness and equitable rate structures.Direct the implementation of new rates following approval by the governing body.Direct and monitor the development and implementation of short-term and long-term planning, including water supply and reuse, system reliability, groundwater basin management, water rights, conservation, capital projects, and state and regional water issues.Assist in resource planning with other agencies and businesses requiring negotiations involving complex terms and conditions for water resources.Oversee the preparation, submission, and administration of grant applications for various state and federal programs.Provide guidance and direction to managers and subordinate staff engaged in daily operations and maintenance activities, infrastructure repairs, and standby or emergency response.Serve as a key member of the Department Operations Center (DOC) emergency management team for the Water Department.Oversee management of water supply, distribution, and treatment systems to ensure that an adequate supply of potable water in accordance with the Safe Water Drinking Act is available for the community to ensure that programs are meeting customer demands and are in compliance with state and federal requirements.Measure performance of subordinates, equipment, and systems.Prepare and review reports and operating/production data for the department and compare them to established objectives and standards.Recommend and implements appropriate measures to correct unsatisfactory results.Direct the development and implementation of standard operating procedures (SOP) and key performance indicators (KPI) for assigned program areas.Oversee various public outreach campaigns.Provide direction and oversight to subordinate staff for continual monitoring and refresh of website content, and the creation of social media posts and quarterly reports.Coordinate recordkeeping activities of the department (electronic files and hard copies), including creation, inventory, filing, retention schedules, storage, retention and disposition, and destruction or historic preservation.Oversee warehouse functions to include bidding, procurement, stocking/disbursement, proper inventory management and control, and periodic auditing of all material and supplies channeled through the warehouse.Direct the efforts of multiple division managers and other support staff.Select, train, motivate, evaluate, and empower assigned personnel.Provide or coordinate staff training.Work with employees to correct deficiencies.Fulfill disciplinary procedures.Provide leadership and work with management team to develop and retain highly competent, customer service-oriented staff through selection, training, coaching, and day-to-day management practices which support the vision, mission, strategic plans, values, and objectives of the City and department.Ensure that all divisions are correctly submitting required regulatory filings with the appropriate agencies in a timely fashion.Review, analyze, and interpret regulatory standards and requirements, ordinances, policies, and applicable laws to ensure services comply.Visit job sites to review progress and work quality.Ensure staff observe and comply with all mandated safety rules, regulations, and protocols.Serve as a resource for Water District employees.Coordinate divisional activities with other divisions, departments, and organizations.Provide information and resources to City officials, departments, and other organizations as appropriate.Work closely with Engineering staff to facilitate the integration of Water Department concerns and infrastructure requirements in the review of development projects and the capital improvement programs for water infrastructure and wastewater treatment facilities.Coordinate with attorneys and risk management regarding legal issues, agreements, and contracts.Negotiate and resolve controversial issues.Investigate and respond to complex and sensitive citizen inquiries and complaints.Attend and participate in City Council/Board of Directors meetings, professional organizations, conferences, and community meetings.Stay informed of new trends, innovations, technology, regulations, and legislation.Analyze proposed state and federal laws, regulations, and court decisions for their impact on department practices and operations within assigned areas of responsibility.Recommend and implement policy and procedure changes consistent with requirements.Foster a working environment by example and encouragement, which promotes teamwork, trust, and respect among the employees.Perform other duties as required or assigned.
SUPPLEMENTAL INFORMATION
Work is performed in an office environment and in close proximity to other workers. The incumbent shall be exposed to those conditions normally encountered in a business office environment and is occasionally subject to outdoor settings with exposure to diverse weather conditions such as wind, heat, cold, and rain. Physical demands are moderate, consisting primarily of sitting, standing, walking, lifting, and carrying moderately heavy boxes up to 50 pounds and/or utilizing a hand dolly. Incumbent must be able to see and hear in the normal range, with or without correction, and communicate verbally and in written form with great facility and must be able to be understood. The incumbent must have the stamina to work long hours and overtime, if assigned, and must be willing to work an irregular schedule, which may include weekends, holidays, evenings, and/or varying shifts. In addition, incumbent may be required to travel on business-related trips via auto or airplane. The incumbent may often work with constant interruptions. Driving to offsite locations will be required.APPLICATION AND RECRUITMENT PROCESS: To be considered, please submit a resume, cover letter, and five work-related references (who will not be contacted in the early stages of the recruitment) to: Assistant Director of Water - Koff & Associates (https://koffassociates.com/assistant-director-of-water/) Resumes should reflect years and months of positions held, as well as size of past organization(s). CONTACT: Chelsea Freeman(510) 570-3844chelsea_freeman@ajg.comWEBSITE: Koff & Associates - Human Resources and Recruiting since 1984 (https://koffassociates.com/)
Under the general direction of the Director of Public Works and Water, directs, manages, supervises, and coordinates assigned programs, divisions, and activities within the Water Department, including water supply, water distribution, water meters, wastewater treatment, reclaimed water, water conservation, line locating, warehousing, and administrative services. The work includes organizing, directing, and supervising all classes of Water Department employees engaged in construction, repair, operations, maintenance, planning, and administrative tasks. Must perform or assist in a variety of tasks including planning, budgeting, purchasing, and report preparation to provide highly responsible and complex professional, administrative, and technical support to the Director. Serves in the absence of the Director of Public Works and Water, providing departmental leadership and decision-making as required. Performs related duties, as required.
EXAMPLE OF DUTIES
Plan, direct, coordinate, and control the daily operations of the department through the department’s managers and analysts, including administration, finance, budgeting, purchasing, maintenance, operations, engineering, and construction to effect operational efficiency and economy.Meet with staff to identify and resolve problems.Manage and participate in the development and implementation of departmental goals, objectives, policies, programs, and procedures for each assigned program area.Establish overall priorities, allocate resources, direct the conduct of the work plan, and monitor and evaluate work methods and procedures.Ensure department goals and objectives are aligned with other departments, branches, and the City as a whole.Assess and monitor workloads, administrative and support systems, operations and maintenance programs, activities and equipment, and internal reporting relationships.Identify opportunities for improvement.Direct and implement needed changes.Perform or assist in analytical studies and report preparation to provide highly responsible and complex professional, administrative, and technical support to the Director.Oversee the preparation and submission of the departmental budget and division requests.Manage division budgets after adoption.Monitor budget, revenue, and expenditure trends.Approve expenditures and implement budgetary adjustments as appropriate and necessary.Conduct financial reporting where required.Oversee, review, and modify bid proposals, invoices, and payments.Participate in strategic planning related to water, including Master Plans, Rate Studies, Urban Water Management Plans, Water Shortage Contingency Plans, Emergency Response Plans, and Capital Improvement Programs.Conduct annual rate plan reviews to evaluate and identify substantial conformance to or deviation from the approved rate plans.Monitor cost of service to maintain responsiveness and equitable rate structures.Direct the implementation of new rates following approval by the governing body.Direct and monitor the development and implementation of short-term and long-term planning, including water supply and reuse, system reliability, groundwater basin management, water rights, conservation, capital projects, and state and regional water issues.Assist in resource planning with other agencies and businesses requiring negotiations involving complex terms and conditions for water resources.Oversee the preparation, submission, and administration of grant applications for various state and federal programs.Provide guidance and direction to managers and subordinate staff engaged in daily operations and maintenance activities, infrastructure repairs, and standby or emergency response.Serve as a key member of the Department Operations Center (DOC) emergency management team for the Water Department.Oversee management of water supply, distribution, and treatment systems to ensure that an adequate supply of potable water in accordance with the Safe Water Drinking Act is available for the community to ensure that programs are meeting customer demands and are in compliance with state and federal requirements.Measure performance of subordinates, equipment, and systems.Prepare and review reports and operating/production data for the department and compare them to established objectives and standards.Recommend and implements appropriate measures to correct unsatisfactory results.Direct the development and implementation of standard operating procedures (SOP) and key performance indicators (KPI) for assigned program areas.Oversee various public outreach campaigns.Provide direction and oversight to subordinate staff for continual monitoring and refresh of website content, and the creation of social media posts and quarterly reports.Coordinate recordkeeping activities of the department (electronic files and hard copies), including creation, inventory, filing, retention schedules, storage, retention and disposition, and destruction or historic preservation.Oversee warehouse functions to include bidding, procurement, stocking/disbursement, proper inventory management and control, and periodic auditing of all material and supplies channeled through the warehouse.Direct the efforts of multiple division managers and other support staff.Select, train, motivate, evaluate, and empower assigned personnel.Provide or coordinate staff training.Work with employees to correct deficiencies.Fulfill disciplinary procedures.Provide leadership and work with management team to develop and retain highly competent, customer service-oriented staff through selection, training, coaching, and day-to-day management practices which support the vision, mission, strategic plans, values, and objectives of the City and department.Ensure that all divisions are correctly submitting required regulatory filings with the appropriate agencies in a timely fashion.Review, analyze, and interpret regulatory standards and requirements, ordinances, policies, and applicable laws to ensure services comply.Visit job sites to review progress and work quality.Ensure staff observe and comply with all mandated safety rules, regulations, and protocols.Serve as a resource for Water District employees.Coordinate divisional activities with other divisions, departments, and organizations.Provide information and resources to City officials, departments, and other organizations as appropriate.Work closely with Engineering staff to facilitate the integration of Water Department concerns and infrastructure requirements in the review of development projects and the capital improvement programs for water infrastructure and wastewater treatment facilities.Coordinate with attorneys and risk management regarding legal issues, agreements, and contracts.Negotiate and resolve controversial issues.Investigate and respond to complex and sensitive citizen inquiries and complaints.Attend and participate in City Council/Board of Directors meetings, professional organizations, conferences, and community meetings.Stay informed of new trends, innovations, technology, regulations, and legislation.Analyze proposed state and federal laws, regulations, and court decisions for their impact on department practices and operations within assigned areas of responsibility.Recommend and implement policy and procedure changes consistent with requirements.Foster a working environment by example and encouragement, which promotes teamwork, trust, and respect among the employees.Perform other duties as required or assigned.
SUPPLEMENTAL INFORMATION
Work is performed in an office environment and in close proximity to other workers. The incumbent shall be exposed to those conditions normally encountered in a business office environment and is occasionally subject to outdoor settings with exposure to diverse weather conditions such as wind, heat, cold, and rain. Physical demands are moderate, consisting primarily of sitting, standing, walking, lifting, and carrying moderately heavy boxes up to 50 pounds and/or utilizing a hand dolly. Incumbent must be able to see and hear in the normal range, with or without correction, and communicate verbally and in written form with great facility and must be able to be understood. The incumbent must have the stamina to work long hours and overtime, if assigned, and must be willing to work an irregular schedule, which may include weekends, holidays, evenings, and/or varying shifts. In addition, incumbent may be required to travel on business-related trips via auto or airplane. The incumbent may often work with constant interruptions. Driving to offsite locations will be required.APPLICATION AND RECRUITMENT PROCESS: To be considered, please submit a resume, cover letter, and five work-related references (who will not be contacted in the early stages of the recruitment) to: Assistant Director of Water - Koff & Associates (https://koffassociates.com/assistant-director-of-water/) Resumes should reflect years and months of positions held, as well as size of past organization(s). CONTACT: Chelsea Freeman(510) 570-3844chelsea_freeman@ajg.comWEBSITE: Koff & Associates - Human Resources and Recruiting since 1984 (https://koffassociates.com/)
