Office Manager - Facilities Services

JOB DESCRIPTION

Office Manager – Victory Building Services

Golden Valley, MN

Victory Building Services, a locally owned commercial cleaning company and a 2024 Inc. 5000 honoree, is looking for a driven and detail-oriented Office Manager to join our fast-paced, rapidly growing team.

Why Join Us?

At Victory, we foster a collaborative and supportive work environment that encourages personal and professional growth. As we continue to expand, we’re seeking dedicated professionals who are committed to excellence and ready to make an impact.

About the Role

As our Office Manager, you will be at the center of our daily operations, ensuring everything runs smoothly. This role goes beyond administrative tasks—you will be a key player in maintaining efficiency, problem-solving, and supporting the team in a variety of ways. No two days will be the same, and your ability to adapt and take initiative will be essential to our success.

If you’re ready to take on a key role in a growing company and make a real impact, we’d love to hear from you! Join us at Victory Building Services and be a part of something exceptional.

JOB DUTIES INCLUDE:

BOOKKEEPING AND FINANCIAL MANAGEMENT:

• Maintain accurate and up-to-date financial records.
• Handle accounts receivable and accounts payable efficiently.
• Collaborate with the Director of Operations to create and manage budgets.
• Manage payroll on a bi-weekly basis.

GENERAL ADMINISTRATIVE TASKS:

• Handle day-to-day administrative tasks to ensure smooth business operations.
• Act as a point of contact for internal and external stakeholders.
• Manage certain communication and correspondence on behalf of the Director of Operations.
• Manage various projects and tasks designated by the Director of Operations.
• Manage office supplies inventory and place orders as needed.

SERVICE OPERATIONS SUPPORT:

• Conduct occasional interviews with job applicants and contractors.
• Facilitate the onboarding process for new applicants and contractors.
• Draft and update contracts in accordance with business needs.
• Undertake various administrative tasks to support Operation Managers in their responsibilities.

PROCESS IMPROVEMENT:

• Evaluate existing business processes and identify areas for improvement.
• Develop and implement streamlined processes to enhance efficiency in your own role.
• Assist in creating SOPs in all functions of the business.
• Work closely with the Director of Operations to optimize workflow and productivity.

MARKETING SUPPORT:

• Assist in the development and implementation of marketing strategies.
• Coordinate marketing campaigns and promotional activities.
• Contribute creative ideas to enhance our brand presence.

THE IDEAL CANDIDATE WILL HAVE THE FOLLOWING:

• Entrepreneurial mindset with a desire to work at a fast-growing small business.
• Excellent communication and interpersonal skills.
• Office management experience.
• Proven experience in bookkeeping, some financial management, and accounts payable/receivable.
• Proficiency in relevant software and tools. QuickBooks & Microsoft Office being most important.
• Strong organizational and multitasking skills.
• Analytical mindset with a focus on process improvement.
• Works well in a team.
• Marketing knowledge and experience is a plus. 

COMPENSATION BENEFITS:

• Base Salary $55,000.00 - $70,000.00 per year
• Phone allowance
• Mileage reimbursement (rarely will there be travel)
• Health/Vision/Dental Insurance
• 401K
• Paid Time Off
• Paid Holidays