What are the responsibilities and job description for the Single Parent Ministry Administrative Assistant position at Victory Church?
Single Parent Ministry Administrative Assistant
Position Status: Part time (29 Hours per Week)
Classification: Non-Exempt
SUMMARY
The Single Parent Ministry (SPM) Administrative Assistant provides essential support to the SPM Pastor, ensuring the smooth operation of the ministry. This role requires strong organizational skills, creativity, and the ability to maintain a high level of confidentiality while assisting with various administrative and ministry-related tasks. Weekend hours are required to fulfill the responsibilities of this role.
DUTIES AND RESPONSIBILITIES
- Provide comprehensive administrative support to the Single Parent Ministry Pastor, including scheduling, correspondence, and document preparation.
- Assist in planning, organizing, and executing ministry events, ensuring all logistics and necessary preparations are in place.
- Creatively contribute to the development of ministry initiatives and projects as directed by the SPM Pastor.
- Maintain organized records, databases, and documentation while ensuring confidentiality is strictly upheld.
- Serve as a point of contact for ministry-related inquiries, providing professional and courteous communication and reporting all information back to SPM Pastor.
- Support weekend ministry activities, including events, meetings, outreach efforts, and being present at all weekend services.
- Uphold strict confidentiality regarding all discussions, interactions, and phone calls within the Single Parent Ministry office.
- Manage and exercise discretion in handling sensitive information including all phone calls, emails, and interactions, particularly related to minors involved in the ministry.
QUALIFICATIONS
- Strong administrative, organizational, and communication skills.
- Ability to work creatively and proactively to fulfill ministry objectives.
- High level of discretion and ability to handle sensitive information with confidentiality.
- Strong interpersonal skills with the ability to work effectively in a ministry environment.
- Proficiency in Microsoft Office Suite and other administrative tools.
ESSENTIAL JOB FUNCTIONS
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to:
- Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking.
- Ability to lift and transport materials as needed.
- Manual dexterity with the use of hands, fingers to feel objects, tools, and controls.
- Sighted with color, peripheral, near, and far vision.
- Hearing and speaking.
- Excellent English communication skills. Bi-lingual will be a plus.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Ministry Requirements
Ministry Requirements
- Maintains Victory protocol, policies and procedures.
- Demonstrates integrity.
- Performs and maintains tasks with an appropriate level of confidentiality.
- Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
- Fully participates in the life of the church as an active member in good standing with the Victory.
- Supports and adheres to the mission, vision, values, and philosophy of Victory.
- Submits to and supports the leadership of Victory.
- Works well as a team player with leaders, staff, and volunteers.
*Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.
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