Account Coordinator

The Role:

Victory Healthcare Communications is looking for a highly organized, detail-oriented, and proactive Account Coordinator to join our dynamic team. In this role, you’ll play a critical part in ensuring the seamless execution of the highest quality marketing initiatives, programs, and deliverables for leading pharmaceutical brands. You’ll work closely with account directors, internal teams, and clients to keep projects on track while gaining valuable experience in the fast-paced world of pharmaceutical marketing. This is an excellent opportunity for a motivated, detail-oriented professional looking to grow in the industry.

About Victory Healthcare Communications:

What started in a basement with two employees in 1987 has grown into a robust and dynamic team of professionals who love working together to transform bold ideas into extraordinary realities. With over 35 years of adventurous exploration in the pharmaceutical industry, Victory Healthcare Communications has notably turned complex information into compelling stories for more than 25 major pharmaceutical clients, including eight of the world's largest. We specialize in deconstructing complex medical information; transforming it into clear, actionable insights; and delivering creative and strategic healthcare communication solutions and market access excellence for payers, HCPs, and patients.

Role: Account Coordinator

Reports To: Senior Account Director; Executive Director of Client & Creative Services

Employment Type: Full-Time

Job Location: Basking Ridge, NJ (Hybrid)

Essential Responsibilities:

• Support Client Accounts by serving as a key point of contact, ensuring clear and timely communication between internal teams and clients.
• Manage Project Timelines by assisting account managers in overseeing deadlines, deliverables, and budgets for multiple projects.
• Collaborate Across Teams by working closely with creative, editorial, digital, medical, and strategy teams to ensure flawless execution of campaigns.
  
• Conduct Market Research by gathering insights, industry trends, and competitive intelligence to inform client strategies.
• Prepare for Meetings and Document Actions by organizing client meetings, drafting agendas, taking notes, and tracking key takeaways and follow-ups.
• Ensure Quality & Compliance by assisting with the internal review of marketing materials for accuracy and consistency with brand guidelines and industry standards, in preparation for submission into client Medical/Legal/Regulatory (MLR) review systems.
• Provide Administrative Support by assisting with proposals, research, budget tracking, and other operational tasks to maintain smooth account management.

Experience & Skills

• 1–3 years of experience in account coordination, marketing, or a similar role (pharmaceutical or healthcare experience is a plus).
  
• Strong organizational skills with the ability to juggle multiple projects in a deadline-driven environment.
• Excellent communication and problem-solving skills with a team-first mindset.
• A keen eye for detail and a proactive approach to managing tasks and responsibilities.
• Bonus points if you have art and/or graphic design skills.
  

Technical & Computer Skills:

• Expertise working in an Apple/Macintosh computer environment.
• Solid knowledge of Microsoft Office Suite (Excel, PowerPoint, Word).
• Proficiency in Apple software (Numbers, Keynote, and Pages).
• Bonus points for knowledge of Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat).
• Experience with project management tools (e.g., Asana, Monday.com, Wrike, etc.) is a plus.
• Familiarity with CRM platforms (e.g., Sharepoint, Filemaker, Outreach, etc.) is a bonus.
• Familiarity with Veeva Vault is a plus.
• Basic knowledge of digital marketing platforms (Google Analytics, email marketing tools, etc.) is advantageous.

Why Join Victory?:

• Exciting, fast-paced boutique work environment where you’ll make a direct impact.
• Opportunities for career growth and mentorship from industry leaders.
• A chance to work on innovative campaigns for top pharmaceutical brands.
  

PLEASE NOTE:

• Applicants may be asked to complete a skills assessment as part of the interview process.
• If applicable, links to a digital portfolio or website are preferred, but if this is not available, PDF portfolios are ok.
  

Victory Healthcare Communications is committed to hiring and developing exceptional talent to perform the many tasks necessary to providing high-quality service. An integral part of this policy is to provide equal employment opportunity for all persons considered for employment and to recruit and administer hiring, working conditions, benefits and privileges of employment, compensation, training, opportunities for advancement (including upgrading and promotion), transfer, and termination of employment (including layoffs and recalls) for all employees without discrimination because of race, creed, color, national origin, nationality, ancestry, age, sex (including pregnancy), familial status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military status, mental or physical disability (including perceived disability and AIDS and HIV status), or other characteristics unrelated to a person’s qualification and/or job performance). If you are truly detail oriented, you will discover that you need to mention the word "spaceship" in one of the application questions.