What are the responsibilities and job description for the Employee Experience-Administrative Assistant position at Victory World Church, Inc.?
You are part of one team taking ownership and responsibility for the care and keeping of this house. You stay willing and eager to serve in big and small ways, from welcoming guests to picking up trash.
Communication & Correspondence:
- Manage incoming and outgoing communications. Draft, edit, and proofread correspondence, including emails, letters, reports, and presentations (Chapel new hires/milestones celebrations, comm’s meetings).
- Responsible for Executive Director’s monthly expense report
- Manage the Executive Director's complex schedule, including appointments, meetings, and deadlines.
- Support the Generalist in maintaining and updating role descriptions and the Employee Playbook
- Coordinate logistics for meetings, trainings, and special events.
- Provide administrative support for special projects and initiatives as assigned.
- Assist with the preparation of presentations, reports, and other materials.
- Collaborates with Executive Coordinator on preparation of employee workspaces (cubicles, name signs, furniture orders, office supplies, etc.)
- Prepares, distributes and places the office/employee signs accordingly coinciding with new hire orientation, transitions and terminations.
- Back-up coverage for Receptionist
- Communication
- Empathy
- Composure
- Initiative
- Organizational Skills
- Attention to detail
- Priority Setting
- Time Management
- Customer Service
- Interpersonal Skills
- Confidentiality
- Strategic Agility
- Spiritual & Emotional Maturity
- Forward Thinking
- High School Diploma or equivalent required.
- 2 years of experience as an Executive Assistant or similar administrative role in Human Resource environment.
- Excellent written and verbal communication skills.
- High level of discretion in dealing with confidential information
- Ability to work independently with minimal supervision.
- Ability to learn quickly and adapt to changing priorities.
- Reliable Transportation Required
- Ability to work in Macintosh environments & Microsoft Office Suite applications
- An acceptance of, and commitment to Jesus Christ as Savior and Lord.
- An understanding of the mission and purpose of Victory Church.
- Acceptance and agreement of Victory Church’s CHECK values and staff commitments.
By submitting your application you hereby certify that the facts set forth in the above employment application are true and complete to the best of your knowledge.
I understand and agree that any misrepresentations by me in this application will be grounds for immediate termination if I have been employed. I give Victory Church the right to investigate all references and to secure additional information about me, if job related. I hereby release from liability Victory Church and its representatives for seeking such information and all other persons, corporations, or organizations from furnishing such information. I understand that a criminal background and or credit check will be conducted on me as part of the application process and I consent to any such check. I also understand that I may be required to have a physical examination, including drug screen.
Should employment result from this, I understand that I will be required to provide documentation to establish identity and employment eligibility. I understand that just as I am free to resign at any time. Victory Church reserves the right to terminate my employment at any time, with or without cause and without prior notice. I understand that no representative of Victory Church has the authority to make any assurances to the contrary. Furthermore, I agree to abide by the ministry guidelines and requirements of Victory Church and to refrain from any unscriptural conduct in the performance of my services on behalf of the church. I hereby attest that I am of good moral character.
