What are the responsibilities and job description for the Office Coordinator position at Videlio-HMS?
Office Coordinator
About Videlio-HMS
VIDELIO-HMS designs, deploys, and integrates Guest Experience and Infotainment solutions for cruise ships, theme parks, entertainment centers, casinos, and performing arts venues, among others. For over 35 years, our teams have been delivering creative and innovative solutions tailored to our clients' unique needs. Our expertise covers all aspects of audio, video, rigging, broadcasting, lighting, public address systems, and dynamic displays across entertainment spaces. We collaborate closely with our clients, offering services ranging from consulting and design packages to complex customized projects, dedicated support, and maintenance solutions.
We are seeking an energetic and highly motivated Office Coordinator to join our team in Orlando, FL.
Responsibilities:
- Participate in project meetings, document upcoming deadlines, and follow up with the team on outstanding tasks.
- Assist in scheduling and communicating project deadlines to team members.
- Prepare various project-related documents, including business communications, marketing materials, reports, and technical specifications.
- Provide administrative and general office support to multiple project managers and engineers.
- Manage reception duties, including welcoming visitors, preparing conference rooms, and coordinating catering services as needed.
- Order, track, and maintain office supplies to ensure smooth operations.
- Plan and coordinate team-building events, both within the office and with clients.
- Assist in onboarding new employees, ensuring a seamless transition.
- Coordinate building maintenance services and liaise with service providers.
- Effectively balance and prioritize multiple projects simultaneously.
- Organize and maintain shared office spaces for optimal functionality.
- Handle the receiving and shipping of items, ensuring accurate tracking.
- Learn and operate new systems such as Navision to support office functions.
- Maintain and update office calendars and schedules as required.
Skills and Qualifications:
- Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision and interact effectively with individuals at all levels, both internally and externally.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Keen attention to detail and strong problem-solving abilities.
- Professional phone and email etiquette.
Job Type: Full-time
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Sales: 3 years (Required)
Ability to Relocate:
- Orlando, FL 32809: Relocate before starting work (Required)
Work Location: In person