What are the responsibilities and job description for the Accounts Receivable Specialist position at Vienna Tile & STone?
Job Summary/Overview:
Join the team at Vienna Tile & Stone as our dedicated Accounts Receivable Specialist! The ideal candidate is highly detail-oriented and organized, and in this vital role, you will be responsible for the full cycle of accounts receivable, from generating and sending invoices to following up on payments, ensuring timely collection of payments, and managing open estimates. You will play a key part in ensuring the financial health of our projects by accurately tracking costs, communicating with project managers, and maintaining detailed records. Vienna Tile & Stone is committed to providing high-quality service and maintaining accurate financial records. If you are an individual with excellent communication skills and a passion for numbers, we encourage you to apply!
Responsibilities:
- Generate and distribute invoices to clients, ensuring accuracy and timely delivery.
- File preliminary liens for all projects, adhering to legal requirements and deadlines.
- Proactively follow up on outstanding invoices, working with clients to resolve payment issues and minimize overdue accounts.
- Manage and reconcile open estimates, including cleanup and closure of completed projects.
- Prepare and analyze monthly financial reports, focusing on profitability and identifying areas for improvement.
- Generate reports on accepted estimates by trade, providing insights into project bidding and performance.
- Communicate regularly with project managers to obtain necessary information for invoicing, including project scope, completed work, and any changes or additions. This includes proactively asking clarifying questions to ensure accurate billing.
- Maintain organized records of all invoices, payments, and related documentation.
- Utilize QuickBooks for accounts receivable functions, including invoice creation, payment processing, and reporting.
- Utilize Google Sheets for data management, reporting, and analysis related to accounts receivable.
- Reconcile customer accounts and resolve any discrepancies promptly and professionally.
- Collaborate effectively with other departments, such as project management and estimating, to ensure accurate and timely billing.
Qualifications/Requirements:
- Proven experience in accounts receivable or a related field.
- Proficiency in QuickBooks is required.
- Experience with Google Sheets or similar spreadsheet software is essential.
- Excellent communication skills, both written and verbal, with the ability to effectively interact with project managers and clients.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Ability to prioritize tasks and manage deadlines effectively.
- Knowledge of construction industry billing practices, including pre-liens, is highly preferred.
- High school diploma or equivalent required; associate's or bachelor's degree in accounting or finance is a plus.
- Experience in the construction or related industry is a plus.
Job Type: Full-time
Pay: $30.00 - $40.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Health insurance
- Paid sick time
- Paid time off
Schedule:
- 8 hour shift
Supplemental Pay:
- Overtime pay
Ability to Commute:
- Petaluma, CA 94952 (Required)
Ability to Relocate:
- Petaluma, CA 94952: Relocate before starting work (Required)
Work Location: In person
Salary : $30 - $40