Assistant Business Office Manager

Major Duties and Responsibilities x Assists with the accounts receivable process including the preparation of monthly billing, recording and posting resident payments, and researching and resolving minor billing disputes. Post collections on resident accounts and follow up on overdue accounts. x Assists with the accounts payables process including scanning invoices, distributing invoices to departments for coding, and posting invoices to the proper GL account for payment. x Assists with the payroll process and payroll record maintenance. x Assists in preparing monthly financial operating statements, balance sheets, cash flow statements, capital expense summaries, and other financial reports. x Assists with the recruitment process including placing ads/ job opening notices, accepting applications, conducting pre-screening, scheduling interviews, conducting background checks, and administering pre-employment testing. x Assists with employee benefits programs including open enrollment, resolving claims, change reporting, approving payments, and communicating benefit information to employees. x Assists with training program to ensure that all team members meet training requirements for their position. Updates training requirements for each position, ensures all team members attend required training, resources training materials, and tracks effectiveness of training delivery. Conducts new team member orientation. x Assists in verifying the accuracy of ongoing supplies and fixed asset inventories. x Assists with distribution of the employee handbook and HR policies and procedures manual. x Assists with ensuring state and federal regulatory policy and record keeping requirements are met with regard to affirmative action, equal employment opportunity, fair labor standards, compensation, hiring, and unemployment compensation. x Maintains Human Resource Information System records and compiles reports from database as required. x Attends training courses and participate in other professional development activities as required. July 2023 Page 2 of 4 Required Qualifications x At least 2 years of experience in a similar finance, accounting, and bookkeeping position required. x High school diploma required; Bachelor’s degree in Finance or Business Management strongly preferred. x Highest level of professionalism with the ability to maintain confidentiality. x Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation. x Ability to communicate at all levels of organization and work well within a team environment in support of company objectives. x Customer service oriented with the ability to work well under pressure. x Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity. x Strong analytical and problem solving skills. x Ability to work with minimal supervision, take initiative and make independent decisions. x Ability to deal with new tasks without the benefit of written procedures. x Approachable, flexible and adaptable to change. x Function independently, and have flexibility, personal integrity, and the ability to work effectively with all departments x Ability to work flexible hours including weekends and evenings. x Be in good health, and physically and mentally capable of performing assigned tasks. x Demonstrates freedom from pulmonary tuberculosis by a health screening performed by a physician not more than (6) months prior to or (7) days after employment x Must be cleared in a criminal background check administered in the state of Virginia. dditional Tasks ? Adheres to all facility policies and procedures. ? Treats all residents and staff with dignity and respect. Promote and protect all residents’ rights. ? Reports to Director of Nursing or Administrator any allegations of potential abuse or neglect, or misappropriation of resident property and participates in the investigative process as needed. ? Complies with standards of business conduct, and state/federal regulations and guidelines. ? Follows appropriate safety and hygiene measures at all times to protect residents and themselves. ? Reports noncompliance with policies, procedures, regulations, or breaches in confidentiality to appropriate personnel. Report any retaliation or discrimination to HR or the compliance officer. ? Reports any occupational exposures to blood, body fluids, infectious materials, and/or hazardous chemicals/equipment in accordance with facility policy. ? Follows appropriate safety and hygiene measures at all times. ? Reports work-related injuries and illnesses immediately to supervisor. ? Follows established infection control policies and procedures. ? Maintains confidentiality of protected health information, including verbal, written and electronic communications. ? As a condition of employment, completes all assigned training. ? Participates in all life safety and emergency drills and trainings. Fulfill responsibilities as assigned during implementation or activation of the facility’s emergency plan. Page 3 of 4 Personal Skills and Traits Desired/ Physical Requirements/Working Conditions ? Reads, writes, speaks, and understands the English language. ? Exemplifies team work. ? Makes independent decisions when circumstances warrant such action. ? Deals tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. ? Possesses leadership, supervisory ability and willingness to work harmoniously with and supervise other personnel. ? Successfully follows oral and written instructions. ? Must have patience, tact, and willingness to deal with difficult residents, family and staff. ? Successfully relays information concerning any given situation. ? Does not pose a threat to the health and safety of other individuals in the workplace. ? Willing to move intermittently throughout the workday. ? Willing to cope with the mental and emotional stress of the position. ? Meets general health requirements according to facility policy, including medical and physical exams and checking immunity status to various infectious diseases. ? Willing to assist in evacuation of residents during emergency situations. ? Willing to push/pull, bend, stoop, kneel, crouch, and perform overhead lifting and other common physical movements as needed for the position. ? Communicates professionally and often with medical and nursing staff, and other departments. ? Willing to be called-back during emergency conditions. ? Subject to injury from falls, burns, odors, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants. ? Subject to exposure to infectious waste, diseases, conditions, etc. ? May be subject to handling of and exposure to hazardous chemicals. ? Works in office and throughout the facility. ? Willing to work to task completion in spite of frequent interruptions. ? Subject to hostile and emotionally upset residents, family member, personnel and visitors. ? Works beyond normal working hours and on weekends, holidays when necessary. On call 24 hours per day, 7 days per week.