What are the responsibilities and job description for the Receptionist/Office Admin position at Viking Automatic Sprinkler Company?
Are you a friendly and organized individual with a drive for providing exceptional customer service? We are seeking a professional receptionist to join our St. Paul team. As the first point of contact for clients and visitors, you will play a crucial role in creating a welcoming and efficient front office environment.
The ideal candidate will need to thrive in an independent work environment, have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. Proficiency in Microsoft Office and prior experience in a similar role is preferred. If you have a warm, approachable demeanor, we encourage you to apply and become a valued member of our organization.
Responsibilities:
- Answering all incoming calls and routing them appropriately, making sure voicemail is acceptable and, if not, offering alternatives.
- Greeting and directing visitors
- Creating/processing purchase orders
- Managing office supply inventory and purchases.
- Processing invoices for accounts payables for general office expenses.
- Other duties as assigned and as the business needs adjust.
Requirements:
- Ability to work independently
- Proficiency in MS Excel, MS Outlook
- Experience creating and processing purchase orders preferred
- Strong organizational skills, multi-tasking skills, ability to be resourceful and proactive when completing duties
- Willingness to assist with miscellaneous projects as needed.
- 2-5 years of experience in front desk/administrative role required
- Education: High school diploma or equivalent.
Benefits: Medical, Dental, Vision, Company-Paid Life & AD&D, Voluntary Life & AD&D, Short & Long Term Disability, Employee Assistance Program, Retirement Plan (Traditional, or Roth, with generous company match)
Pay range: $20-$25/hr. depending on experience
What makes someone successful in this role?
- A welcoming and positive attitude creating a friendly and professional office environment
- Constant pursuit of excellence on behalf of customers, both internal and external.
- A relentless pursuit of knowledge about emerging technologies in the life safety industry, including updated policies and regulations in your market.
- Regularly participating in the Learning and Development opportunities available through VFPG and API Group.
Salary : $20 - $25
