What are the responsibilities and job description for the Parts Operations Manager position at Viking Masek Packaging Technologies?
The Parts Operations Manager is a forward thinking and growth minded role that leads and scales our parts operations. This role is critical in driving customer satisfaction, meeting or exceeding revenue goals, and using data and collaboration skills to improve the business, both in revenue and efficiency, introduce measures to modernize and scale the business, and to deliver exceptional customer experiences. The ideal candidate is a growth-minded, empathetic and results-oriented leader who is passionate about delivering exceptional customer experiences while fostering a collaborative and high-performing team environment. Experience in the packaging industry or a technical/manufacturing environment is a strong plus.
Job Duties & Responsibilities:
- Strategic Leadership & Team Development:
- Lead, mentor, and inspire the parts department team to achieve operational excellence and deliver exceptional customer service.
- Foster an empathetic and collaborative team culture, ensuring employees feel valued and empowered to excel.
- Scaling & Modernization:
- Develop and execute strategies to scale the parts department in alignment with organizational growth.
- Drive modernization efforts by introducing new tools, technologies, and processes to enhance department capabilities and efficiencies.
- Process Efficiencies & Documentation:
- Identify inefficiencies in current operations and implement streamlined workflows to improve productivity and accuracy.
- Develop and maintain comprehensive documentation of processes, ensuring consistency and knowledge sharing across the team.
- Customer Experience & Follow-Up:
- Ensure timely and accurate fulfillment of customer orders to minimize frustration and build loyalty.
- Actively drive customer follow-up processes to address concerns, provide updates, and resolve issues with empathy and professionalism.
- Collaboration:
- Work closely with production, service, and various teams to align parts processes and operations with business goals and customer needs.
- Build strong relationships with suppliers and vendors to ensure reliable sources and cost-effective procurement.
- Data-Driven Decision Making:
- Monitor and analyze department performance metrics (e.g., order accuracy, fulfillment times, and inventory turnover) to identify trends and opportunities for improvement.
- Use data to inform decisions and track the impact of modernization and scaling efforts.
- Compliance & Standards:
- Ensures Quality Control of all parts inventory.
- Ensure operations comply with company policies, industry standards, and regulatory requirements.
- Promote a safe and organized work environment in accordance with safety guidelines.
Qualifications:
- Experience:
- 5 years of experience in parts operations, inventory management, or a related field.
- 5 years building and leading high-performance teams
- Proven success in leading and scaling a department, driving process improvements, and implementing new technologies.
- Experience in the packaging industry or a technical/manufacturing environment is a strong plus.
- Skills:
- Forward-thinking mindset with a focus on growth, scalability, and innovation.
- Empathetic leadership style with a passion for fostering a collaborative and supportive team environment.
- Exceptional organizational and problem-solving skills, with the ability to prioritize and drive impactful results.
- Strong customer service skills, including the ability to effectively address concerns and follow up to ensure customer satisfaction.
- Analytical and data-driven, with experience using metrics to improve operations and guide decisions.
- Tools & Technology:
- Proficiency in inventory management software/ERP systems (e.g., SAP, Oracle, Epicor or similar).
- Familiarity with CRM platforms (e.g., Salesforce).
- Education:
- Bachelors degree in business, supply chain management, or a related field preferred or equivalent experience.
- Relevant certifications (e.g., APICS, CPIM, or CSCP) are a plus.
Other Misc.
- Always sell the Viking Value Proposition
- Continuous improvement and industry training upkeep
Hours: Monday through Friday. 7:00 AM - 5:00 PM. These are business hours, start and end times may vary based on departmental needs. (Can be flexible). Weekends not required.
