What are the responsibilities and job description for the Shipping Documentation Clerk position at Viking Pump, Inc.?
If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.
With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.
Due to the nature of the products currently being manufactured at Viking Pump, we adhere to International Traffic in Arms Regulations (ITAR). In turn, we are only able to hire US Persons.
PRIMARY FUNCTION:
Support the Operations team through coordinating the transportation and invoicing of products in conformance with the order routing instruction, routing letter, order schedule date and/or specific customer instructions either verbal or written.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Coordinate with the Shipping Department to consolidate order releases.
- Contact Freight carriers and freight forwarders for order pickup.
- Consolidate distributor orders: domestic & export. Noting any special routings, instructions, or shutdowns.
- Electronic transmission of ship notification details and invoices for specific customers.
- Generate the truck bill of lading and air bills.
- Responsible for all send outs and debit memos.
- Maintain files for freight bills and air bills. Practice record retention of files in accordance to corporate policy.
- Be responsible for carrier routing guides, carrier contact information and knowledgeable of carrier coverage.
- Close all shipped orders daily in JD Edwards and/or RF Smart as required.
- Assist with tracking and proof of delivery requests.
- Create shipping labels, packing lists and other documents necessary for shipment.
- Act as back up when needed for other individuals on the Product Distribution team.
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
- High school diploma or equivalent required.
- Previous related experience in a manufacturing or industrial setting preferred.
OTHER SPECIAL REQUIREMENTS:
- Ability to produce accurate and detailed shipping documentation.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent organizational skills and attention to detail.
COMPUTER SKILLS:
- Proficient with Microsoft Office products including, but not limited to, Word, Excel, and Outlook
- Proficient with, or the ability to learn, ERP and related systems.
WORK ENVIRONMENT REQUIREMENTS:
- Ability to move within office and manufacturing complex, write by hand and keyboard, and perform general office functions.
- Ability to communicate by speech and hearing via phone and in person.
- Visual acuity needed for close detail work and computer use.
- General manufacturing, warehouse and office environment.
ORGANIZATIONAL RELATIONSHIPS
- Must have the ability to effectively communicate with customers, Freight Carriers, vendors/suppliers and all levels of corporate and company personnel.
Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?
IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).
Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at lfcareers@idexcorp.com for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.