What are the responsibilities and job description for the Payroll Specialist position at Villa Marin Homeowners Association?
Overview
We are seeking a detail-oriented and experienced Payroll Specialist to join our team. The ideal candidate will be responsible for managing payroll processes, ensuring compliance with federal and state regulations, and maintaining accurate employee records. This role requires proficiency in various payroll software systems and a strong understanding of payroll practices.
Duties
- Collect timesheet data and payroll information.
- Enter data into payroll and administrative databases and software programs.
- Calculate wages, human resource benefits, tax deductions, etc.
- Prepare and process paychecks and cash deposits.
- Maintain accurate records of payroll documentation and transactions.
- Resolve payroll discrepancies.
- Report on payroll month end closings.
- Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
- Ensure compliance with Continuing Care Retirement Community standards, Department of Social Services standards, and Medicare Cost needs.
- Responsible for employee benefit calculations and administration through payroll and human resource systems.
Other Duties
- Assists the Chief Financial Officer with agency payroll programs.
- Works safely to keep self, co-workers and residents safe and injury free. Follow Villa Marin safety policies, to include but not limited to working knowledge of the proper way to report a work place injury. Adheres to Villa Marin corporate safety culture.
- Knows, understands, adheres to and carries out policies and procedures of the facility and the Villa Marin Employee Handbook.
- Attends and participates in department and agency in-services and trainings.
- Performs related work as required and other duties as assigned.
Knowledge and Skills
- Experience with payroll software, ADP Total Source preferred.
- Strong analytical and organizational skills.
- Highly detail oriented and meticulous by nature.
- Self-starter with ability to work independently.
- Possess a high level of confidentiality.
- Excellent communication abilities with aptitude in problem-solving
- Knowledge of wage and hour laws and legislation, federal and state leave provisions a plus.
- Knowledge of 401K plan administration a plus.
Qualifications
Two years of college or professional certification in Payroll Administration a plus. Proficient with MS-Office (Outlook, Excel, Word, PowerPoint).
Must be capable of performing the essential functions of the job, with or without reasonable accommodations Must meet health assessment requirements as regulated by the California Department of Social Services, including TB testing and fingerprint clearance required by Community Care Licensing through the State of California Department of Justice.
Job Type: Full-time
Pay: $28.00 - $34.00 per hour
Benefits:
- 401(k)
- Health insurance
- Paid time off
Schedule:
- Day shift
- Monday to Friday
Experience:
- Accounting: 2 years (Preferred)
Ability to Commute:
- San Rafael, CA 94903 (Preferred)
Ability to Relocate:
- San Rafael, CA 94903: Relocate before starting work (Required)
Work Location: In person
Salary : $28 - $34