What are the responsibilities and job description for the Payroll and Benefits Administrator position at Village Bank?
Position Description
Position Title: Payroll and Benefits Administrator
Department: Human Resources
Reports to: Senior Vice President, Human Resources
FLSA Status: Non-exempt
Job Class: Professionals
EEOC: Professionals
Grade: 9
Prepared By: Stephanie Rodgers
Revision Date: February 2025
Position Summary
The Payroll and Benefits Administrator supports the goal and mission of Human Resources and the Bank to be the community bank of choice by assisting with all human resource functions that will promote an engaged, well developed, service focused workforce. Administratively will perform daily routines to keep human resources compliant with all employment law and banking regulations including but not limited to: payroll management and processing, HRIS administration, benefit administration, required reporting and other special projects as needed.
Responsibilities
Essential Duties and Responsibilities include the following.
Provides exceptional customer service to employees; responds to inquiries promptly while carefully analyzing the specific situation to provide a workable solution.
Payroll & HRIS
Manages the complete payroll function including time and attendance; performs review of accurate time reporting, data entry, verification, file imports and balancing ensuring dual controls are followed and audit requirements are met.
Coordinates monthly, quarterly and year end process; reconciliation; resolves discrepancies, distribution of W-2s and other payroll related notifications.
Maintains and updates payroll policies and procedures to ensure changes are incorporated to reflect current system, regulatory and compliance changes.
Assists with managing the banks compensation program; completes salary survey data administration, creates merit increase and incentive plan reports, processes incentive payments.
Manages the HRIS system; records, maintains and makes changes to employee information including new hires, LOA, terms, personal information changes, compensation, benefits, tax data, emergency contacts and other contact information for business continuity.
Utilizes the Payroll and HRIS systems to prepare monthly employee census report, FTE report, DOL reports and various ad hoc reports.
Performs regularly scheduled payroll, benefits and HR audits. Resolves discrepancies
Benefit Administration
Benefits administration: enrollments, changes, terminations via file feeds and/or on the various vendor sites and on HRIS system (Paycom), ensuring all changes are properly documented.
Assists in annual open enrollment preparation and benefit communications; advises employees of benefits and assists employees in the interpretation of their benefit programs.
Manages the COBRA system
Performs all required reporting.
Administers the tuition assistance program.
Experience
Bachelors or Associates degree in a related field
Minimum of 3 years experience in payroll and benefits administration
Specific Skills Required
Payroll processing experience required, Paycom experience desired
Experience in Microsoft office products, specifically in Excel, Word, Powerpoint
Knowledge of payroll and benefit administration procedures and systems.
Familiarity of laws, government regulations, executive orders, and agency rules as they pertain to employment.
Understands the importance of maintaining confidentiality and can professionally handle situations to protect the privacy of individuals and the Banks proprietary information.
The Village Bank is an Equal Opportunity Employer
The Village Bank is committed to the policy of providing equal employment opportunities for employment, training, compensation, transfer, promotion, and other aspects of employment for all qualified applicants and employees without regard to sex, race, creed, color, religion, national origin, age, sexual orientation, gender identity or expression, veteran status, physical or mental disabilities, genetics or any other status protected by law.
