Job Description
Job Description
Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on…
The Villages Community Development Districts (The District) tops the list of community development districts that continue to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work, and stewardship help employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence, and a “drive” for accuracy to join our Finance team. This position requires a solid background of advanced accounting skills used daily. The incumbent will enjoy a challenging atmosphere and be part of a productive team that supports the District and the surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.
Competitive Benefits as a full-time employee of the District include :
- Medical Insurance (fully paid for employee single coverage)
- Voluntary health benefits, including Dental and Vision Insurance
- 401(a) Retirement Plan, with contributions funded by the District
- 457(b) Retirement Plan, permitting employee pre-tax deferrals
- Flexible Spending programs for both Medical and Dependent Care
- Employee Assistance Program
- Paid Time Off
- Tuition Reimbursement
- Public Service Loan Forgiveness Eligible
- Tier 2 qualifying organization for The Villages Charter School
JOB SUMMARY
Reporting to the Assistant Finance Director or Accounting Manager, this position serves as the direct supervisor of up to three (3) professional accountant and accounting technician employees whose responsibilities are to perform the daily, weekly, monthly, quarterly and annual accounting functions for several of the twenty-four (24)) separate government entities that provide local government services in The Villages community. The individual(s) in this position manage, train and oversee all work performed by their staff to ensure prompt, accurate and detailed recording of financial and accounting transactions. The incumbent will have thorough knowledge of governmental Generally Accepted Accounting Principles (GAAP) as promulgated by the Governmental Accounting Standards Board (GASB). The individual will have thorough knowledge of the recommended practices of the Government Finance Officers Association in the oversight of the preparation of the audited annual financial statements and interim financial reports for assigned portions of twenty-four (24) different governments (community development and dependent districts) as well as thorough knowledge of a Special District.
This position supervises the preparation of the monthly financial statements for each of the districts, works with the Bond Division in preparing the annual assessment rolls for the Districts, The Senior Accountant must comply with applicable State of Florida Statutes, Florida Administrative Code and local District policies and ensure absolute accurate accountability through establishment of internal control procedures, separation of duties, and monthly cash reconciliation to all bank and trust accounts. Incumbent must have an attention to detail and be able to communicate verbally and in writing effectively.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)
Supervisory
Supervises up to three (3) staff; makes hiring and firing recommendations, prepares annual evaluations and prepares all performance documents for staff.Supervises and finalizes the monthly financial statements and supplemental reports for the Board of Supervisors. Approximately 50 fund-based financial statements are prepared monthly for presentation to over 82 elected supervisors, requiring an exceptionally high degree of accuracy.Reviews Bond and Tax Assessment postings into the Special Assessment subsidiary ledger and validates the correct amounts are being posted to the correct trust accounts. Assists with reviewing documents generated from the Bond Specialist Accounting Technicians to ensure accuracy.Monitors daily cash receipt function for credit, check and cash proceeds coming from o cash collection sites. Ensures deposits are reconciled and dual controls on cash handling are enforced.Ensures ongoing and timely accuracy of the General Ledger and Financial Statements by reviewing monthly reconciliations of balance sheet accounts. Monitors, reviews and approves all accounting transactions in the General Ledger prepared by Staff Accountants and Accounting Technicians, such as cash receipts, Tax Collections, payroll posting, Accounts receivable Billings and investment transfers. Maintains accurate general ledger at all times.Reviews and approves the monthly cash reconciliation (prepared by the Staff Accountants) of the approximately 260 banks, investment, and trust accounts for assigned District Accounts.Technical Accounting
Assist with reviewing tax assessment rolls sent to the appropriate counties. Reviews reports and cross checks amounts in detail for the 16 residential Districts and 3 commercial assessment rolls.Monitors and validates that Bond interest and principal debt service payments are met semi-annually. Provides updates to Accounting Manager on status of projected outlook.Coordinates payments with trustee representatives at U.S Bank least monthly. Reviews analysis to ensure that debt compliance ratios are met. Prepares complex journal entries for refunded and new boned issues.Ensures all revenue received for Enterprise and Debt Service funds with outstanding bond obligations are transferred on a timely basis, no less frequently than weekly. Monitors tax collections for governmental funds to ensure 100% receipt of assessments.Reviews Assessment Reports for New and Refinanced Bond issues. Prepares necessary schedules for Finance Director Assistant Finance Director, or Accounting Manager to review. Checks the accuracy of assessment rates loaded in the Special Assessment system.Prepares the annual Bond Disclosure information for each of the Bond Series and submits to the Accounting Manager for review.Responsible for the Capitalization and Depreciation of Fixed Assets through the Bond requisition process or the Purchase Order process. Reviews and approves fixed asset transactions created by staff.Responsible for ensuring internal control policies and procedures are strictly enforced by team members.Oversees the processing of bi-weekly payroll transactions to the General Ledger. Ensure that the proper account codes have been set up to allow for correct posting. Manages the electronic interface with the payroll provider and oversees reconciliation of all payroll and benefit-related general ledger accounts. Coordinates this with Payroll Administrator, Accounts Payable Supervisor and Human Resources Manager.Banking / Treasury
Processes large number of weekly and monthly wire transfer transactions, both incoming and outgoing, for all cash, investment and trust accounts.Reviews weekly Accounts Payable cash requirements and provides information in a useful format for the weekly cash report to ensure accuracy and that sufficient funds are available for vendor obligations.Understands the process for weekly cash analysis report and assists the Staff Accountant as necessary.Annual Audit / Administrative
Provides reports, information and work paper support for the District’s auditors in support of the preparation of the annual audited financial reports.Prepares research for special projects as assigned by the Finance Director, Assistant Finance Director or Accounting Manager.Recommends and drafts new accounting procedures for Accounting Manager’s review.Additional
Performs other duties as assigned.May be expected to perform additional duties in an emergency.ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.Models behavior to the District Core Values at all times.Fosters a teamwork environment.MINIMUM EDUCATION AND EXPERIENCE (Includes, but not limited to)
Bachelor’s Degree in Accounting or closely related field. (2) or more years of supervisory accounting experience preferred.Certified Government Finance Officer (CGFO) or Certified Public Accountant (CPA) desired.MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS
CGFO or CPA license desired, but not required.Valid Florida Driver’s License required.All candidates and employees must successfully pass background screening.MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to)
Knowledge
Excellent working knowledge of Government Accounting and Fund accounting; Special District and bond transactions.Skills
Proficient personal computer skills and knowledge of the Microsoft Office package involving Word, Excel, Access, Outlook and PowerPoint.Abilities
Proven ability to provide excellent customer service to our residents.Excellent written and verbal communication skills and professional appearance.EQUIPMENT
Uses small office equipment, including copy machines or multi-line telephone systems.
WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS (Includes, but not limited to)
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job the employee will be exposed to the following :
Interior office environments, with moderate changes in temperature.Moderate to loud noise typical for the work environment i.e., when in an office setting with moderate noise of computers and printers and moderate customer traffic.There are frequent interruptions from the staff and the public for information and assistance.Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the following applies :
Regularly required to stand; walk, push / pull; handling / fingering; reach forward; reach overhead; kneeling; stooping; twisting; squatting; sitting; balancing.The employee must frequently lift and or move up to 20 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
