What are the responsibilities and job description for the Village Secretary position at Village of Calumet?
Title: Village Secretary
Reports to: Village Manager & Village Council
Salary: Non-Exempt Position starting hourly pay: $18 - $19.50, depending on experience. Part-Time 24- 32 hours per week, Monday - Friday 9:00am - 4:00pm with some flexibility.
Benefits: Generous Paid Time Off policy; paid Federal Holidays.
About Us: The Village of Calumet is a charming, historic village nestled within a national historical park, currently undergoing a phase of exciting growth and redevelopment. As we enhance and preserve our village's unique character, we are seeking a dedicated and skilled Village Secretary, to be the face of our village and help shape the future of our community.
Job Summary: We are seeking a dedicated and detail-oriented Secretary to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will be the point of contact for internal and external communications, assisting with various clerical tasks while maintaining a high level of professionalism and confidentiality.
Responsibilities
- Handle incoming calls, emails, and visits, demonstrating excellent communication skills and a friendly demeanor.
- Schedule appointments and manage calendars for Council and Manager.
- Assist in preparing meeting agendas and minutes and filing documents accurately and timely.
- Accounts payable processing, reporting expenditures, equipment rental recording, maintain file systems both electronic and physical.
- Accounts receivable invoicing for sidewalk, snow, and other village activities. Maintain listings of contracts and certificates of liability.
- Manage and organize office files, ensuring all documents are accurately maintained.
- Perform data entry tasks with a focus on accuracy and attention to detail.
- Support team members with various administrative tasks as required.
- Other duties as assigned by the Village Manager.
Skills
- Excellent written and verbal communication skills.
- Strong organizational skills to manage multiple tasks efficiently.
- Proficient in data entry with a keen eye for detail.
- Proficient with Microsoft Office Word, Excel, and PowerPoint, Adobe Acrobat, Google Drive, and Social Media.
- Basic marketing experience, including social media and website management.
- Experience with accounting and payroll processing software, knowledge of governmental accounting a plus.
- Ability to work collaboratively as well as independently, multi-task, establish priorities, and meet deadlines.
- Strong interpersonal skills with internal and external contacts.
Why Join Us?
- Be part of a vibrant and growing historic village with a rich cultural heritage.
- Play a pivotal role in the development and beautification of our community.
- Contribute to meaningful projects that directly impact the lives of our residents.
How to Apply:
Interested candidates should submit a resume and cover letter outlining their qualifications and experience to manager@villageofcalumet.com.
Join us in preserving and enhancing the administration of our beloved village. We look forward to hearing from you!
**Village of Calumet is an Equal Opportunity Employer.**
Job Type: Part-time
Pay: $18.50 - $19.50 per hour
Expected hours: 24 – 32 per week
Benefits:
- Paid time off
Schedule:
- Monday to Friday
Ability to Relocate:
- Calumet, MI 49913: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $20
