What are the responsibilities and job description for the Records Supervisor position at Village of Huntley, IL?
Salary : $72,498.00 - $101,498.00 Annually
Location : Huntley, IL
Job Type : Full time
Job Number : 00072
Department : Police
Division : Support Services
Opening Date : 02 / 14 / 2025
Description
The Village of Huntley is seeking an experienced, skilled, and tech-savvy Records Supervisor to join our Police Department. The Records Supervisor will oversee a small but dedicated records staff. This role offers a unique opportunity to shape the efficiency of data management and streamline internal processes by introducing and maintaining advanced technological solutions.
Under the general supervision of the Support Services Bureau Police Sergeant, this position will utilize technology to help analyze and improve data collection systems, ensuring that records management meets the highest standards of accuracy, accessibility, and compliance. Additionally, the Records Supervisor will support the Accreditation Manager in preparing documents and organizing time-sensitive records utilized in the accreditation process.
Examples of Duties
Key Responsibilities :
- Supervise Records Team : Lead a team of two full-time and one part-time records employees, ensuring efficient operations and a smooth workflow; interacts with Village employees and the public as a representative of the Police Department; answers incoming calls and routes callers or provides information on citizen inquiries concerning reports and records, as required; refers questions of policy and administration to the appropriate personnel. Data Collection and Management : Coordinates the efforts of the Records division personnel, including, but not limited to, subpoena requests, and expungement processing; reviews, adheres to, and acts on Secretary of State records disposal guidelines; maintains the court calendar for the department; maintains inventory of citations, forms, and Records' supplies as well as monthly and annual Records' reports.
- Technology Integration : Researches, plans and implements various technology solutions to improve records management, improve processes for programs including report writing programs, electronic traffic and p-ticket ticketing, and streamline workflows.
- Process Improvements : Review and refine internal data collection and records management procedures, recommending technological and procedural improvements.
- Freedom of Information Act (FOIA) Officer Responsibilitie s : Within the Records department, collects and prepares all documents necessary for any FOIA requests for the department and submits them through the Village's portal for review within the applicable timeframe per the law.
- Accreditation Maintenance : Supports the Accreditation Manager to ensure the department meets and maintains those standards required by the Commission on Accreditation for Law Enforcement Agencies (CALEA). Prepares documents, assists with reports, and organizes time-sensitive documents utilized in the accreditation process.
Qualifications
Education and Experience :
Possession of an Associate's Degree from an accredited college in business administration, general studies, or a related field is required; a Bachelor's degree in public administration, business administration, or a related field is highly desirable.
Minimum of three years of progressively responsible experience in local government serving in a managerial capacity; or any equivalent combination of education, training, and experience.
License and Certifications :
Examples of required knowledge, skills, and abilities :
Supplemental Information
Compensation : The salary range for this position is : $72,498 - $101,498 annually, with an anticipated starting salary of $72,498 - $76,000 depending upon experience and qualifications. The Village of Huntley offers a robust health and wellness package in addition to participation in the Illinois Municipal Retirement Fund (IMRF).
Hours : Full-time, exempt, 40 hours per week. Typical work hours are Monday through Friday, 8 : 00 a.m. to 5 p.m.
Post Offer Requirements : Successful completion of a post-offer background check is required.
Disclaimer :
The information listed above reflects minimum standards and illustrations of the various types of work that may be
performed. The omission of specific job functions, requirements or tasks does not exclude them from the job if the work is similar, related or a logical extension of the work assigned. This job description does not constitute an employment agreement between the employer and employee.
The Village of Huntley is an Equal Opportunity Employer.
The Village of Huntley offers a complete benefits package to full-time employees including contributions to medical, dental, and village-provided life insurance. Optional vision, flexible spending, and deferred compensation plans are available. The Village participates in the Illinois Municipal Retirement Fund (IMRF) pension. Full-time employees receive paid vacation, sick and personal time, along with twelve holidays annually. Click to review the Village's Health Insurance Benefits Listing and Rates page on the Village's website.
Salary : $72,498 - $76,000