Village Manager

Job Description Indian Point, Missouri

Village Manager Administration Department

General Purpose of Position

Manages and oversees all aspects of economic development, planning, and zoning. This person is also charged with coordinating the activities of all departments, conducting special projects, maintaining the online presence, and serving as the board liaison for all matters.

Major Duties and Responsibilities

Acts as the Village’s Economic Development Coordinator

· Assists in attracting and retaining a diverse business community that supports both residents and visitors to Indian Point

· Maintains, updates, and implements the Village’s policies related to economic development

· Creates and maintains a “user-friendly” system for citizens and developers seeking development opportunities on Indian Point

· Provides administrative support to various non-Village economic development-related organizations

· Researches and evaluates available outside funding opportunities for the Village

· Oversees the development, management, and maintenance of the Village’s geographic information system

· Create and maintain capital improvement plan

Acts as Planning and Zoning Administrator

· Reviews all planning and zoning requests

· Proposes changes to the Village’s zoning and subdivision ordinances to reflect sound planning principles and to ensure compliance with applicable state and federal laws and regulations

· Researches legal descriptions necessary to determine that proposed construction meets current land use regulations

· Maintains and modifies the Village zoning map as needed

· Coordinates review of major developments with appropriate Village staff to assure code compliance

· Ensures that plat maps are correct and properly filed

· Reviews and makes reports on findings to the Planning and Zoning Committee regarding all requests for rezoning or creation of a subdivision

· Reviews all commercial and residential construction documents for compliance with Village land development regulations

· Regularly works with the Village engineer on development

Create and implements the Village ordinances

· Addresses all citizen and business questions regarding ordinances

· Research and write municipal ordinances

· Proposes changes to the Village’s ordinances and procedures needed to implement

Participates in public relations and education

· Serves as the staff liaison to the Board of Trustees, Planning and Zoning Committee, and other groups

· Communicates regularly with various stakeholders, including citizens, Village staff, other government entities, contractors, and developers

· Provides technical assistance to Village officials and the public regarding land use issues as requested

· Develops and implements a communication plan for the Village

Oversees the comprehensive planning processes

· Assures compliance with the Village’s comprehensive plans

· Recommends updates to various plans as needed

· Assists other departments with long-term land use, economic development, or similar plans

Oversees the enforcement of ordinances

· Enforces, with police department and public works assistance, Village residential and commercial ordinances related to building, development, and nuisances

· Responds to complaints from residents regarding ordinance violations, mediates disputes, and resolves neighborhood problems regarding those alleged violations

· Appears in court representing the Village

· Prepares required reports, memos, notices, and correspondence relating to work activities

Coordinates the activities of all departments and employees

· Coordinates the daily work of all departments to ensure cooperation and task completion

· Supervises all departmental staff

· Approves all department purchases prior to orders being placed

· Oversees all purchases to ensure both optimal quality and cost

· Ensures employee performance evaluations for all staff are completed on a yearly basis

· Oversees needed discipline for all staff and tracks all applicable documentation

· Maintains all employee records and files ensuring accuracy, security, and privacy

Develops and manages the municipality budgets

· Proposes line-item budget based on prior year

· Tracks expenditures monthly

· Receives and tracks monthly expenses to stay within budget

· Prepares and distributes the appropriate information needed to prepare the annual budget

· Oversees and maintains an annual budget

Serve as liaison to third party contractors

· Communicate and instruct:

o Human Resources

o Village Engineers

o Legal representation

o Auditor

o Financial contractors

o Benefits provider

Coordinates special projects

· Assists the Board Chairperson and Board of Trustees on special projects

· Completes and coordinates all special projects

· Writes reports and makes presentations outlining the results

Performs other duties as directed

Job Context

Status

Full-time

FLSA Status

Exempt

Department

Administration

Immediate Supervisor(s)

Chairperson and Board of Trustees

Frequency of Supervision

For reporting purposes only

Number of Supervised Employees

2

Type of Work Schedule

Regular hours, year-round

Frequency of Overtime

On a regular basis, meetings

Frequency of Night Work

Meetings, as scheduled

Shift Position

Not Applicable

On Call Status

Always

Percentage of Work Indoors

95%

Percentage of Work Outdoors

5%

Types of Accountabilities

Fiscal, Budgetary, Safety, Legal

Exposure to Chemicals / Hazardous Materials

Rarely

Applicable Chemicals / Hazardous Materials*

Those related to office activities

Average Stress Level

High, varies with workload

Physical Work Associated with This Position**

Walking and standing, sitting, bending, carrying tools or files, reaching

*Exposure to chemicals / hazardous materials may not be limited to this list.

**These are the most common types of physical work associated with this position; however, this list is not considered to be exhaustive.

Education and Experience

The person in this position must have a bachelor's degree in public administration, urban planning, or a related field. At least five years of progressively responsible local government or urban planning work experience is strongly recommended, with at least three years of supervisory experience. An equivalent combination of education and experience will be considered.

Licenses and Certifications

The person in this position must have a valid driver’s license.

Knowledge, Skills and Abilities

· Budgeting principles, practices, and procedures

· Supervisory principles, practices, and procedures

· Construction standards and zoning requirements

· Village ordinances related to planning and zoning

· General layout of the Village

· Plan review process

· Principles, policies, and procedures related to professional land use management

· Public infrastructure and construction techniques

· Global positioning systems and practical applications

· Grants administration and financial compliances

· Construction and maintenance methods, materials, and equipment

· Principles and practices of municipal public works engineering

· Public works project planning, development, and construction

· Construction standards relating to structural, mechanical, electrical, and life safety requirements

· Computer operations and applications, including word processing and spreadsheets

· Federal and state statutes concerning the work of the department

· Mathematical skills, including addition, subtraction, division, and multiplication, as well as complex mathematical operations

· General functions and operations of municipal government

· Apply supervisory techniques to practical situations

· Manage a departmental budget

· Develop bid specifications

· Effectively negotiate contracts and other agreements

· Inspection techniques

· Use and interpret data from a global positioning system

· Determine work needed from visual inspections

· Read and understand rezoning and subdivision plans and proposals

· Interpret maps and aerial photographs

· Express and implement ideas on technical subjects clearly and concisely

· Plan for future public works improvements projects and Village facility needs

· Compile data, analyze information, and draw conclusions

· Explain complex concepts in layman’s terms

· Establish and maintain effective working relationships with Village officials, employees, and officials of other governmental bodies

· Meet and work with contractors, engineering firms, suppliers, and the public

· Understand, interpret, and enforce applicable codes and ordinances accurately

· Maintain confidentiality

· Proofread reports accurately

· Use various types of office software, including word processing and spreadsheets

· Use common sense

· Pay attention to detail

· Complete detailed work accurately

· Work effectively with a wide range of people

· Meet specified deadlines

· Prioritize daily workflow

· Work as a team member with other employees

· Communicate effectively with others, both oral and written

· Work autonomously

· Handle multiple tasks simultaneously with frequent interruptions

· Deal with others in a professional manner

· Maintain professional composure in heated situations

· Develop, implement, and follow departmental and Village policies and procedures

LIMITATIONS AND DISCLAIMER:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the position. Job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. Requirements are representative of minimum levels of knowledge, skill, and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently.

Job Type: Full-time

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• Evenings as needed
• Monday to Friday
• On call
• Weekends as needed

Work Location: In person

Salary : $65,000 - $90,000