What are the responsibilities and job description for the Administrative Assistant position at Village of North Prairie?
- Primary Function: The Administrative Assistant is the first point of contact for residents, visitors, vendors, public and governmental agencies and employees in the Clerk/Treasurer's office. The position performs a wide variety of administrative support for the day-to-day operations of the Village.
- Typical Duties and Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned at any time.
- Receive the public and answer questions; respond to inquiries from citizens and others and refer, when necessary, to the appropriate departments and answer phone calls
- Coordinate agendas, copy supporting documents for meetings, transcribe minutes for Plan Commission and various Committee meetings and prepare agenda packets
- Post meeting dates, agendas and minutes to the village website
- Prepare and publish public hearing/legal notices with accuracy and detail including any required notification of surrounding property owners
- May be required to attend official meetings and assist with election duties
- Assist in the preparation of special assessment letters as requested by title companies
- Assist with the maintenance and processing of all licenses issued by the Village
- process and maintain calendar for village hall community room and park rentals
- Maintain dog/cat license records and prepare report for the Waukesha County Clerk settlement
- Assist in managing incoming mail for distribution
- Act as ombudsman and distribute complaints received to the appropriate department(s) for processing
- Type reports and letters as requested from various Village Departments, Boards, and Committees
- Assist Administrator/Clerk/Treasurer with processing of payroll and new employees as needed
- Assist with the processing of accounts payable, accounts receivable, billing and bank reconciliation
- Performs other related work as required
Job Type: Part-time
Pay: $20.00 - $22.00 per hour
Expected hours: 15 – 20 per week
Benefits:
- Flexible schedule
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Salary : $20 - $22
