Commission Secretary (Civil Service)

Salary : $16.80 - $23.52 Hourly

Location : Tinley Park, IL

Job Type : Part-Time (20 to 29 Hours)

Job Number : 2024-00202

Department : Clerk's Office

Division : Commission Secretaries

Opening Date : 01 / 15 / 2025

Closing Date : 2 / 14 / 2025 5 : 00 PM Central

Residency Requirement : : Residency requirements do not apply to this position.

Application Process Requirements : : Applicants are encouraged to include three (3) professional references as time of application.

Opportunity at a Glance

The Village of Tinley Park is a vibrant, progressive community that is known to be the 19th-largest city in Illinois and the 14th-largest city in Metropolitan Chicago. Located in the fast-growing Interstate 80 corridor, with a residential population of over 56,000 residents, along with more than 2,000 businesses, this eclectic community continues its wave of growth and prosperity from a historic neighborhood to a driving corporate and commercial center in the Chicago south suburban region. With a spirited arts and culture scene, a wide selection of indoor and outdoor entertainment options, a dazzling and lively downtown area, as well as innumerable parks, bike trails, and plazas, the Village of Tinley Park aims not just to serve the community, but serve it well.

We currently seek an administrative and flexible individual to serve in the role of part-time Civil Service Commission Secretary to coordinate semi-monthly commission meetings, respond to public inquiries and coordinate the civil service hiring process. Under the oversight of the Deputy Village Clerk, this position will work closely with the Civil Service Commission Chairperson and the Civil Service Liaison Village Staff Member.

Key Responsibilities

The Civil Service Commission Secretary will be responsible for the administrative duties of the Civil Service Commission including ensuring that the Open Meetings Act is followed at Village Commission and Committee meetings. They will provide general administrative support to the Civil Service Commission including developing the annual meeting schedule, coordinating special commission meetings, preparing and posting agendas, preparing meeting packets, taking meeting minutes, reviewing meeting minutes for accuracy, and submitting official meeting minutes in a timely manner. Additionally, the Commission Secretary will maintain the Civil Service registers, Civil Service website, coordinate Civil Service Rules & Regulation updates, respond to general Civil Service Commission inquiries, and maintain the Civil Service email box.

This position will also coordinate the hiring process for all civil service sworn patrol officer positions and promotional process for Sergeant positions including preparing application packets, posting job opportunities, engaging and following up on application requirements, preparing offers of employment, coordinating pre-employment testing and other processes, maintaining certification registers, managing third party testing service, and other related duties.

Qualifications, Knowledge, Skills

Associate's degree in business administration, legal studies, or human resources is preferred. A minimum of three (3) to five (5) years of experience in a business, legal, office, or municipal environment is required. Experience with procedural and / or legal processes is preferred. Experience with employment and hiring is also preferred. Familiarity with Open Meetings Act is highly preferred.

Our ideal candidate will be a seasoned professional that would welcome a flexible, part-time opportunity to stay involved in their field or the community. They will be able to work independently, be a self-starter, and have an outstanding work ethic. They will be familiar with formal procedures and processes of the Open Meetings Act. They will have excellent communication skills, ability to multi-task, and exceptional time management skills. Must be able to develop work methods and procedures with initiative and good judgment. Must be able to maintain strict confidentiality and use necessary discretion to protect the privacy of all information in accordance with Village policies, procedures, and practices as required by federal and state law.

Additional Information

This is a part-time support position with irregular hours including required evening commission meetings, generally the 1st and 3rd Monday of the month and office support operations during normal business hours. Must be flexible to complete general administrative duties during normal business hours of 8 : 00am to 5 : 00pm, a consistent schedule will be required. Anticipate an average of 20 hours per week, with periods of less than 20 hours depending on civil service hiring needs.

Learn more about the

This position is not eligible for benefits.

A minimum of three (3) to five (5) years of experience in a business, legal, office, or municipal environment?

Tell us about your experience with procedural and / or legal processes.

Tell us about your experience with employment and hiring.

Are you available Monday evenings beginning at 6 : 00PM on the first and third Monday of each month?

In addition to scheduled Monday evening commission meetings, this position will be required to work independently during normal business hours from 8 : 00AM to 5 : 00PM, with a consistent work schedule. What days / hours would you be available to work?

Required Question

Salary : $17 - $24