Deputy Treasurer/Utility Clerk

Job Summary

The Deputy Treasurer/Utility Clerk provides vital support to the Village Treasurer by assisting with financial operations, utility billing, tax collection, and administrative tasks. This position plays a key role in ensuring the smooth and accurate management of Village finances and utility records while providing excellent customer service to residents and staff. The role requires a detail-oriented, organized individual with strong financial and technical skills and the ability to handle sensitive information with discretion.

Job Duties

Financial Support:

• Assist the Village Treasurer with tax collection, delinquent special charges, and other financial processes, ensuring compliance with Wisconsin statutes.
• Assist in calculating the Mobile Home Tax, Levy Limit Worksheet and tax bill preparation.
• Process payments for taxes, utility bills, and other revenues, maintaining an accurate cash drawer using proper cash handling procedures.
• Support the preparation of financial reports, audits, and reconciliations, including records for outstanding debt obligations, investments, and other financial transactions.

Utility Billing:

• Manage water and sewer billing operations, including maintaining accurate customer and meter records.
• Prepare and mail quarterly utility bills and calculate sewer credits for new lawns, pools, or other adjustments.
• Respond to customer inquiries regarding utility services, billing issues, and account updates.
• Maintain records in compliance with Public Service Commission regulations.

Administrative and Customer Service Support:

• Serve as a primary point of contact for residents and staff, responding to phone calls, emails, and in-person inquiries with professionalism and courtesy.
• Record and prepare meeting minutes for the Finance and Public Works committee meetings as assigned.
• Assist in processing Village building permits and pet licenses, ensuring compliance with applicable regulations.
• Perform administrative duties, including filing, ordering supplies, processing invoices, and distributing mail.
• Assist with special projects, seasonal tasks, and emergencies as needed.

Collaboration and Compliance:

• Work closely with the Village Treasurer, Clerk, and other departments to ensure accurate and timely completion of financial and administrative tasks.
• Assist with managing compliance with Wisconsin’s open meetings and open records laws.
• Prepare and maintain records for reporting requirements, including special assessments, impact fees, and other municipal financial obligations.

Other Duties as Assigned:

• Perform additional tasks to support the Village Treasurer and other staff as required.

Physical Requirements

• While performing the duties of this position, the employee is frequently required to sit; talk or hear; stand, walk; use hands to finger, handle or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, lift and use a footstool. Must be able to tolerate fluctuations in temperature while performing duties outside for an extended period of time.
• The employee must lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, color vision, and the ability to adjust focus.

Requirements - educational, certifications and experience

• Related Work Experience: Two (2) years experience in municipal finance, utility billing, or administrative roles is strongly preferred.
• Formal Education: Associate’s or Bachelor’s degree in accounting, finance, public administration, or a related field preferred
• Strong customer service skills
• Strong attention to detail
• Ability to acquire and apply thorough knowledge of Village and department policies and procedures.
• Ability to communicate effectively orally and in writing
• Ability to exercise sound judgment in carrying out assignments and applying Village policies.
• Strong technology skills including the use of a personal computer, tablet device, smart phone and associated software programs, including word processing, desktop publishing, spreadsheet and database software; phone; copy machine; fax machine and other modern office technology.

Job Type: Full-time

Pay: $21.69 - $28.18 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $22 - $28