Fiscal Officer (Part-Time)

Part-Time Fiscal Officer

The Village of Wintersville, OH, is a dedicated community organization committed to enhancing the quality of life for our residents through efficient governance, sustainable development, and community engagement. We are seeking a proactive and detail-oriented Part-Time Fiscal Officer to join our team. This position plays a critical role in managing our financial operations, ensuring compliance, and providing strategic financial guidance.

Work Schedule: This position offers flexible hours, requiring approximately 20 - 25 hours per week. Specific schedules can be negotiated.

Job Purpose:

The Part-Time Fiscal Officer is responsible for managing the financial operations of the Village of Wintersville. Under minimal supervision, the officer will work independently to manage the village’s financial functions. The employee will be responsible for creating and keeping the records and meeting all reporting deadlines of the village in accordance with federal, state, and local laws. The officer will also resolve various complex financial issues while facing pending deadlines. The Fiscal Officer must be keenly aware of the financial position of the village and communicate any issues regarding that position properly and in a timely manner to the Mayor, Council, and all other appropriate entities. The officer will prepare all monthly, quarterly, and annual reports as required by law and distribute appropriate information to the Mayor, Village Council, and appropriate committees. The officer will also process, and deposit funds received by the village, disburse monies, balance bank statements, and manage funds in depositories as approved by Village Council. The officer will prepare financial transactions within the Village Council’s approved budget, including issue of purchase orders, verification and payment of invoices, preparation of electronic funds transfers, and signing of checks. The officer will attend Village Council and Finance Committee meetings, preparing minutes of Council meetings, maintaining an accurate record of all Ordinances and Resolutions passed by Council, and providing notice of meetings and legislation passed to the local newspaper of record.

Essential Duties:

• Develop, implement, and monitor the annual village budget.
• Collaborate with department heads to create departmental budgets.
• Conduct regular budget analysis and provide recommendations for adjustments as needed.
• Prepare and present accurate and timely financial reports for village officials and stakeholders.
• Maintain general ledgers, journals, and reconciliations in accordance with Generally Accepted Accounting Principles (GAAP).
• Oversee accounts payable and receivable processes.
• Ensure accurate and up-to-date financial records are maintained.
• Coordinate and facilitate the annual audit process in collaboration with external auditors.
• Administer local taxation programs, including income taxes and property taxes.
• Collaborate with tax agencies to ensure compliance and accurate reporting.
• Monitor and ensure compliance with federal, state, and local financial regulations.
• Prepare and submit required financial reports to regulatory bodies.
• Stay informed about changes in financial regulations and update village policies accordingly.
• Identify, apply for, and manage grants to support village projects and programs.
• Ensure compliance with grant requirements and reporting.
• Assist in long-term financial planning, including capital improvement plans and debt management.
• Analyze financial data and provide recommendations for improving fiscal efficiency.
• Communicate financial information to the public through various channels.
• Attend and actively participate in village council meetings to provide financial updates and answer questions.

Physical Demands:

The employee requires a level of physical fitness conducive to office-based responsibilities. The role predominantly involves sedentary work, including prolonged periods of sitting, data entry, and computer use. The employee must be able to frequently operate standard office equipment, such as computers, printers, and telephones, effectively. The employee must have the ability to move within an office environment, including reaching for files, supplies, and engaging in occasional short-distance walking. The employee must be able to attend meetings, participate in training sessions, or engage in collaborative activities that involve limited mobility. The person in this position constantly communicates with individuals by telephone, email, and face-to face discussions.

Education and Experience:

Bachelor’s degree from four-year college or university; or two (2) to four (4) years related experience and/or training; or equivalent combination of education and experience. Must have knowledge in budgeting, banking, government systems, balancing, and bank reconciliation.

The Village of Wintersville is an equal opportunity employer.