What are the responsibilities and job description for the Administrative Assistant position at Village of Woodridge, IL?
Salary : $59,259.20 - $85,883.20 Annually
Location : 5 PLAZA DR, WOODRIDGE
Job Type : Full-Time
Job Number : 2024-00027
Department : ADMINISTRATION
Opening Date : 02 / 21 / 2025
Description
The Village of Woodridge is seeking a candidate for the full-time 40 hours per week position of Administrative Assistant in the Administration Department. This position provides administrative support for the department's operations and projects.
Examples of Duties
Position Responsibilities to include but not limited to :
- Provides administrative and project support to the Village Administrator, Assistant to the Village Administrator, Human Resources Manager and other Administration Department staff as required. This work includes composing letters and correspondence, preparing packets for Boards, Commissions; creating merge documents for mailing, processing forms, data entry as well as preparing a variety of reports; filing, and copying.
Responds to inquiries both internal and external, greets visitors to the Administration Department, and answers incoming telephone calls.
Updates Village Website -Include minutes, keeping Administration department information current, etc.
Processes and responds to Freedom of Information (FOIA) requests.
Prepares meeting agendas, proclamations and oaths of office.
Assists with the preparation of Board Meeting packets.
Prepares minutes for all Board Meetings and Board Workshops.
Processes agenda items after Board Meetings, ensuring documents are properly signed and routed to the correct location.
Serves as a notary for Village business.
Maintains department records in accordance with Illinois Local Records Act and Commission requirements.
Processes Administration Department-related work orders and invoices.
Assists with temporary parking permits, solicitor permits, raffle license processing,
Register voters and process applications.
Typical Qualifications
EDUCATION AND EXPERIENCE
Three (3) years of increasingly responsible related experience, or any equivalent combination of related education and experience.
Must hold a valid Illinois Driver's License.
Supplemental Information
Salary and Benefit Information
This is a full-time, 40-hour per week position with an excellent benefit package, including health, dental and life insurance, IMRF pension, vacation time, paid holidays and sick days. The salary range for this position is $59,259 - $85,883, with an anticipated hiring range of $65,000 - $70,000. This is an in-person position at Village Hall during regular business hours of 8 : 00 am to 4 : 30 pm, Monday through Friday.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.
Regularly scheduled Part-time employees receive benefits on a pro-rated basis.
To learn more details, visit our benefits page.
Which statement below best describes the highest level of education you have completed?
Which statement best describes the number of years of experience you possess of increasingly responsible administrative assistant work?
Do you possess a Valid Illinois Driver's License?
Required Question
Salary : $59,259 - $85,883
