What are the responsibilities and job description for the Administrative Assistant position at Villagio Hospitality Group LLC.?
Villagio Hospitality Group is looking for a Part-time Administrative Assistant to support the corporate office. Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Responsible for confidential and time sensitive material. Familiar with the restaurant industry, terminology, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Must have excellent writing and communication skills and be able to thrive in a fast-paced environment. Must have a flexible schedule, evenings and weekends may be required on occasion.
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Maintain kitchen area clean
Keep employee bathrooms stocked
Produce and distribute correspondence emails, letters, and meeting minutes
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Handle multiple projects
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
