What are the responsibilities and job description for the Health Information Assistant position at Villas at St. Paul?
Villas at St. Paul -
Health Information Assistant
POSITION SUMMARY
Under the direction of the Health Information Manager, the Health Information Assistant (HIA) is responsible for monitoring and completing medical records for every resident in a way that maintains the integrity of the health information system and ensures their accuracy, organization and accessibility. The HIA also performs nursing station administrative functions that improve the delivery of care to residents.
ESSENTIAL RESPONSIBILITIES AND DUTIES
RECORDS MANAGEMENT
Admission
Coordinate the admission process, ensuring it is comprehensive and resident-centered Initiate the inpatient medical record and in-house overflow file, prepares labels, etc. Complete admissions checklists; inputs admission data into system
During Resident’s Stay
Thin in-house records in accordance with the written policy / procedure and file in chart order for discharge in in-house overflow file
Maintains in-house chart appearance and organization
Maintains monitoring system to ensure phone order and other information is signed or returned by physician and other professionals in a timely manner
Files incoming clinical information in the in-house records daily
Monitor timeliness of physician visits in conjunction with HIM; pull charts for physician rounds and transcribe new orders, if applicable
Track and schedule routine labs
Schedule resident appointments and arrange transportation
Transcribe vitals, input / output information, per system
Prepare paperwork for transfer or referrals
Transcribes physician or NP orders obtained from clinical staff; signed off by clinical staff Discharge
Prepare paperwork for discharge and transfers
Assemble record from the nursing station and overflow file in established discharge order
NURSING STATION
Answers phones
Maintains an organized nursing station
Maintains supply of all forms and clerical supplies
Maintains station lists
Completes filing
Assist family, visitors as needed and appropriate
QUALIFICATIONS
Education and Experience
High School graduate or equivalent
Knowledge of medical terminology
Long-term care or healthcare experience
Preferred
Previous experience as a health office secretary; training in medical records; experience with coding
Knowledge of regulations, documentation requirements and legal issues
Previous experience transcribing physician orders; knowledge of medications and medical terminology
Required Skills and Abilities
Empathy for elderly with ability to be sensitive to resident and family needs
Resilience; ability to provide / receive constructive feedback, course correct and not take it personally
Motivator; ability to ensure staff feel supported while ensuring accountability to work expectations
Personability; ability to get along with all personality types and inspire trust with residents, staff, family and the community
High emotional intelligence (EQ)
Ability to actively listen, with the goal of understanding
Ability to clearly speak and proficiently read and write in English
About Monarch :
Monarch Healthcare Management is a Minnesota based company that is changing the way short-term rehabilitation, long-term care, and assisted living services are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60 skilled nursing and assisted living facilities in Minnesota .
We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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