What are the responsibilities and job description for the AP and Payroll Manager position at Vilya, Inc.?
Vilya is a computational biotechnology company creating a novel class of medicines to precisely target disease biology. We believe computational approaches are an integral, if not foundational, component of drug discovery and development.
We are harnessing the power of our platform to go after previously impossible targets in an array of indications. Vilya's ultimate goal is to solve some of the most challenging unmet medical needs that exist today.
Our Vision : Harness a revolution in technology and biology to better human health.
Our Mission : Build an independent, leading biotech company founded on intelligent drug design to cure the incurable.
We are seeking an AP and Payroll Manager to support Vilya's scientific and operational goals across our South San Francisco, CA and Seattle, WA sites. This position will be based in the Seattle, WA office and 100% on-site.
The AP and Payroll Manager will be responsible for the full cycle of the accounts payable and payroll processes and for other ad-hoc support to the Finance department, while interacting with all levels of employees at Vilya. Reporting to the Senior Director of Operations, this role will be responsible for monitoring all tasks necessary to accomplish the organization's accounts payable and payroll processing objectives, including relationships with vendors, external auditors and state and federal agencies. This position requires an extremely detail-oriented person with significant knowledge of accounts payable and payroll administration, including state and federal regulations.
You will be joining a Series A stage biotech startup. A lot can change in this early and exciting phase, providing many opportunities for significant impact. You will work closely with a very talented team, learn a broad range of skills, and help shape Vilya's culture, strategic direction, and outcomes. Join us, and help make a difference to patients!
RESPONSIBILITIES :
- Perform the day-to-day processing of accounts payable in an effective and accurate manner, including interfacing with Bill.com and procurement system Prendio
- Correspond with other departments to ensure proper accounting for purchases and expenses
- Manage periodic payment runs, ensuring that invoices have proper approvals for payment in accordance with Vilya's policies
- Research and reconcile vendor statements
- Respond to vendor and internal customer inquiries
- Administer semi-monthly multi-state payroll and related periodic filings such as Form W-2 and other state and local filings
- Complete registrations for new jurisdictions as necessary
- Serve as a resource for employees with questions regarding payroll matters
- Prepare journal entries and reconciliations for payroll and payroll-related general ledger accounts
- Accurate processing of 1099s annually
- Reconciling and reviewing AP aging monthly, including following up to close aged open AP invoices
- Contacting new vendors to obtain necessary documents needed to process invoices and payments, such as W9s, payment / bank details or other items
- Responsible for processing purchase orders, including confirming all approvals needed are obtained, maintaining purchase order records, updating purchase order log, and communicating to various departments on PO status, open balances of POs and such in accordance with Company"s purchasing policies
- Provide support for annual financial statement audits and periodic reviews
- Ad hoc analysis and other special projects as necessary
PREFERRED QUALIFICATIONS :
VILYA BENEFITS :
PI257081569
Salary : $85,000 - $115,000