What are the responsibilities and job description for the Clerk Typist II position at Vincennes University?
Clerk Typist II - Degree Audit Processor
Vincennes University seeks a full-time support staff member for the Clerk Typist II - Degree Audit Processor position.
Job Summary
This role supports the Registrar's Office operations, assisting students, faculty, and staff in implementing and maintaining student records data and systems. The primary responsibility is managing all aspects of the graduation application process while supporting other duties in the Registrar's Office.
Duties and Responsibilities:
- Process and assist with all aspects of the graduation application process.
- Enter, validate and update student records in University systems.
- Assist with evaluation of transfer credit, maintaining equivalency databases, document imaging, managing student academic files, enrollment verifications, academic transcript distribution, and other assigned tasks.
- Prepare correspondence, answer phones, and perform general clerical duties as assigned.
- Maintain up-to-date knowledge of the University Catalog, academic policies, and FERPA guidelines.
Requirements:
- A high school diploma or GED is required; an associate degree is preferred.
- Experience in a university office environment is preferred.
- Proficiency in Microsoft Office Suite or similar software and the ability to operate general office equipment.
- Familiarity with Banner software is preferred, with the ability to become proficient in University systems required.
- Excellent oral and written communication skills, with the ability to manage a heavy workload in a fast-paced office environment.
- Must be dependable, organized, team-oriented, flexible, detail-oriented, and capable of multitasking effectively.
- Ability to respect and maintain the confidentiality of student academic records.
Additional Knowledge, Skills, and Abilities:
This position requires good hearing, vision, and manual dexterity for general office tasks, including typing, filing, answering telephones, and writing. The role also requires the ability to sit or stand for extended periods and may occasionally require lifting and moving heavy boxes.
