Financial Coordinator

The Financial Coordinator is responsible for accurately maintaining the financial records of the organization and is tasked with a wide variety of activities to support the fiscal well-being of the company. Responsibilities include managing collections, insurance verification, contracting, claim submissions, payment processing, reports, tracing, and past dues are key components of the job. Perform billing and collection procedures and follow-up on claims regularly to ensure timely payments. Monday - Thursday 7:30-5:30 with an occasional Friday.

Responsibilities

• Track patient accounts receivable and outstanding balances to ensure timely payments by developing and maintaining a database of records.
• Enter contracts, verify methods of payment, and collect payments as needed.
• Verify Insurance benefits and insurance payment schedules.
• Creation and coordination of ongoing Financial Contracts and in-office patient payment plans.
• Confirming, scheduling, arranging financial options, and maintaining communication with all outside and 3rd party financing companies offered to patients.
• Billing Insurances and follow-up on claims submitted  Processing and posting payments (cash, checks, credit cards, ETF).
• Manage and monitor all past due accounts. Mail or email follow up letters according to financial protocols (past due, missed appointment, dismissal etc.).
• Run End of day and Monthly collection reports.
• Present all financial contracts as needed.
• Enter patient / insurance contracts into computer.
• Audit financial reports.
• Provide all FLEX receipts to patients with FSA/HSA accountsPost all payments to patient accounts.
• Be available throughout the day to discuss all financial issues with billing parties and team members.
• Post all auto credit cards / drafts on chosen dates of the month to ledgers.
• Run statements the chosen date of the month and e-mail.
• Prepare transfer AAO forms as needed.
• Verify Daily Deposit Report balances before running EOD.
• Reconcile credit card processing with practice management software.
• Run End of Day report.
• Each day, print the day sheet and reconcile cash and checks with the deposit slip. Give to the person taking the deposit to the bank or take the deposit to the bank. The day sheet and the deposit must match.
• Post Returned Checks and Run the End of Month report last day of the month after all financial transactions have been entered.
• Meet with the doctor every week to discuss all past-due accounts and the status of communications with patients or insurance companies.
• Provide phone support to the administrative staff.
• Provide excellent patient/customer service by explaining office financial policies to patients; assist patients with Financial/Insurance questions and concerns.
• Assist with physician credentialing and contracting; follow up with all insurance carriers to ensure credentialing/contracting is complete; assist with contract rate negotiations.
• Adhere to confidentiality, state, federal & HIPAA laws and guidelines.
• Perform general office duties & other related duties as assigned.

Miscellaneous

• Oversee compliance regarding HIPAA (sharing of financial information).
• Be an active participant in team meetings and committee meetings.
• Perform other tasks or duties assigned by the doctor.
• Work cohesively with fellow team members to provide an atmosphere of trust, mutual respect, and cooperation.

Education/Experience:

• Two years of education in related field or dental billing.
• Demonstrable insurance billing knowledge.
• Demonstrable organization skills with strong desire for action.
• Reliable work ethic in completing tasks efficiently and promptly.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Paid time off

Schedule:

• Monday to Friday
• No weekends

Work Location: In person

Salary : $20 - $24