Administrative Assistant

The Company:

VINCI Construction Grands Projets USA (formally VINCI Construction LLC) is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia. The scope of the company is general contracting and construction work, along with any associated services related to large, selected Design and Build projects, either public or private for which it can bring clear and strong added value. We aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field.

Project Overview:

The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA).

The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. We are seeking an Administrative Assistant to be responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.

Duties and Responsibilities:

• Provides general administrative support; duties may include following:
• Data entry and reporting
• Processing invoices, check requests or other departmental paperwork
• Maintenance of SharePoint sites and/or a document library
• Tracking department certifications and other administrative duties as assigned.
• Responsible for document control tasks
• Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
• Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
• May coordinate the schedule for conference rooms.
• Orders office supplies and wearables though corporate provided vendors.
• May perform basic internet research, compile lists and gather information from other departments.
• May perform general administrative support for a project:
• General HR or PTO recordkeeping
• Basic Payroll Administration duties
• Change Order Processing or other project related administration

Key Skills and Knowledge:

• High school diploma or GED required
• Associates degree or some administrative training is a plus
• 1 year of experience in an office setting
• At least 1 year of relevant experience
• Ability to work in a fast-paced environment
• Ability to take direction and prioritize responsibilities
• Solid written and verbal communication skills
• Ability to maintain discretion at all times
• Proficient with MS Office Programs

Salary Range:

• $23.48/hr - $35.22/hr

VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including:

• Medical, Dental & Vision Insurance
• Health Reimbursement Account (HRA)
• Vacation Leave
• Sick Leave
• 10 Paid Holidays
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• Commuter Benefits Program
• Parental Leave
• Term Life & AD&D Insurance
• Short & Long-Term Disability Insurance
• Employee Stock Ownership Plan (ESOP)
• Professional Development & Training
• Health and Wellness Spending Account
• VCGP USA is an Equal Opportunity Employer, Disability/ Veteran
• Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters