Administrative Assistant

Project Overview:

The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. The Administrative Assistant is responsible for providing administrative support to a Project, Regional or Service Group office. Construction office assistants provide customer service and support to the project team, as well as other vendors and subcontractors.

Responsibilities:

• Provides general administrative support; duties may include following: Data entry and reporting, processing invoices, check requests or other departmental paperwork, maintenance of SharePoint sites and/or a document library, tracking department certifications and other administrative duties as assigned
• Responsible for document control tasks
• Maintains office efficiency by organizing meetings and correspondence such as phone calls, emails, mail and other deliverables. Opens and screens incoming mail and distributes to appropriate team member. May act as first point of contact with internal and external (e.g., clients, vendors, press, job candidates, etc.) sources.
• Coordinates meetings, assists with travel arrangements and hotel accommodations as needed, gifts or awards purchase, and food and drink services.
• May coordinate the schedule for conference rooms.
• Orders office supplies and wearables though corporate provided vendors.
• May perform basic internet research, compile lists and gather information from other departments.
• May perform general administrative support for a project: General HR or PTO recordkeeping, basic Payroll Administration duties, change Order Processing or other project related administration

Qualifications:

Required

• High school diploma or GED required
• 1 year of experience in an office setting
• At least 1 year of relevant experience
• Ability to work in a fast-paced environment
• Ability to take direction and prioritize responsibilities
• Solid written and verbal communication skills
• Ability to maintain discretion at all times
• Proficient with MS Office Programs

Preferred

• Associates degree or some administrative training

Salary Range:

• $23.48/hr - $35.22/hr

Work Environment:

• Involves a dynamic and challenging work environment.
• Includes tasks such as maintaining and repairing heavy machinery, ensuring equipment operates efficiently, and adhering to safety protocols in construction sites.
• Required to wear personal protective equipment (PPE) such as hard hats, safety glasses, and reflective vests when on-site.

Physical Demands:

• Must be able to lift 25lbs.
• Walking and standing while in-office or on-site.
• Occasional climbing on and off equipment

VINCI Construction Grands Projets USA offers all full-time employees competitive wages and benefits, including:

• Medical, Dental & Vision Insurance
• Health Reimbursement Account (HRA)
• Vacation Leave
• Sick Leave
• 10 Paid Holidays
• Company 401(k) Matching Contributions
• Employee Assistance Program (EAP)
• Commuter Benefits Program
• Parental Leave
• Term Life & AD&D Insurance
• Short & Long-Term Disability Insurance
• Employee Stock Ownership Plan (ESOP)
• Professional Development & Training
• Health and Wellness Spending Account
• VCGP USA is an Equal Opportunity Employer, Disability/ Veteran
• Please click on the attached link to see a digital copy of the Federal, State, and Federal Contractor Posters