What are the responsibilities and job description for the Operations Specialist position at Vinson and Elkins?
Position Overview
This position is responsible for performing a variety of administrative and office operations duties while exercising sound judgment over work priorities with minimal supervision. Strong legal and administrative skills, as well as the ability to multi-task and perform well under strict deadlines, are required.
This position is also responsible for the day-to-day coordination and execution of tasks in the office relating to Conference Services, Facilities, Office Services, and other functional areas through communication and coordination with Managers of centralized firm functions.
The Operations Specialist will help with all office operations including supporting conferences, meetings and events, maintaining the reception area, coffee bar and meeting rooms, coordinating routine maintenance and repairs, and handling responsibilities associated with office mail and document scanning and reproduction.
The ideal candidate for this position is a proactive and self-motivated professional who can communicate and collaborate seamlessly with attorneys and business professionals across functions. The candidate needs to work independently, and demonstrate initiative and problem-solving skills in handling various office needs and requests. The candidate must also be able to adapt to changing priorities and demands, and maintain a high level of confidentiality and professionalism.
Primary Duties and Responsibilities
Professional Assistant
- Handles general administrative duties such as office operations, reception, travel arrangements, meeting coordination, expense reports, time entry and the new business memorandum process with efficiency and in a proactive manner.
- Answers telephone calls, takes messages or provides information as appropriate.
- Opens and closes files as necessary, promptly handles the filing of legal or other administrative materials (physical and electronic) and sends materials to off-site storage as necessary.
- Types and edits documents quickly and accurately, proofreading for content and typographical errors.
- Utilizes firm technology (i.e. Microsoft Word, Excel, PowerPoint, Outlook) effectively.
- Completes work product according to instructions and within the requested time frame.
- Attends training classes to keep up to date with technological advances and software upgrades.
- Provides additional back-up coverage to other Professional Assistants as needed.
Facilities
Conference Services
Office Services
Secondary Duties and Responsibilities
Working Conditions
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The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.
Annual Salary Range : $77,781 - $128,339
Please note that the actual compensation may vary from posting based on geographic location, work experience, education and / or skill level. The posted salary is the range Vinson & Elkins in good faith believes to be the possible compensation for this role at the time of this posting. This range is only applicable for jobs to be performed in California and may be modified in the future.
Salary : $77,781 - $128,339
