What are the responsibilities and job description for the Payroll Administrator position at Vinson and Elkins?

Position Overview

The Payroll Administrator is responsible for maintaining accurate and up-to-date international employee data within the firm's financial and payroll systems, facilitating the accurate processing of regular and special payrolls, and ensuring compliance with regulatory and organizational standards.

Primary Duties and Responsibilities

Assists the Payroll and Partner Compensation Manager in processing the payroll for non-US employees and partners, ensuring that all processes and procedures are carried out in accordance with defined criteria.
Assists with the processing of various pay adjustments and exceptions within payroll processing deadlines.
Imports and verifies timesheet data to facilitate payment to hourly employees.
Prepares and issues employee wages via cash, check, or electronic transfer.
Prepares and distributes tax forms and related documentation including P45, P60 and P11d; assists employees with completion as needed.
Performs daily system updates of employee information in the firm's financial system and is responsible for updating direct deposit information in the firm's payroll system.
Collaborates with the HR, Benefit and Talent teams as well as 3rd parties as necessary to complete each payroll accurately.
Interprets and understands payroll reports and tax ledgers generated from and supporting each payroll run and converses with the firm's payroll vendor regarding tax entity and or deduction changes.
Obtains information from the firm's payroll system each payroll to be loaded into the firm's internal detailed pay table. Reconciles information each pay period to ensure accuracy between the detail pay history table, the financial system, the HR system and the firm's payroll system
Processes statutory payments, including Pensions, Statutory Sick Pay, Statutory Maternity Pay, PAYE, and National Insurance contributions.
Complies with and maintains payroll information for employees utilizing the firm's payroll reporting module, including the creation and troubleshooting of ad-hoc reports.
Performs routine audits to ensure accuracy between the financial system, the HR system and the firm's payroll system.
Creates files and compiles and reviews all payroll-related paperwork for newly hired employees for accuracy.
Assists with the electronic filing of payroll- and employee-related records to maintain an orderly and paperless environment.
Play an active part in the development and evolutional of processes around the compensation processes.
Participate in bank reconciliations related to payroll and dividend accounts.
Create annual guaranteed payment schedules for solicitors using firm relevant exchange rates where appropriate.
Recalculate monthly guaranteed payments including deductions, reimbursements, as appropriate. Additionally calculate necessary true-up and special payments as required by the firm.
Software administrator and "guru" of various payroll software as well as internal dividend system.

Secondary Duties and Responsibilities

Performs other duties as assigned.

Working Conditions

Job is performed in a typical office environment, but is subject to time pressures and constraints, and is often dependent on input from others.

Occasional overtime may be required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time. Education :

Bachelor's degree in Accounting, Finance or related discipline.

Experience :

Five years' experience working with various payroll systems, including but not limited to ADP Workforce Now and / or ADP Celergo.

Experience working in non-US capacity; multiple currencies, non-US benefits, etc. is beneficial to this role but not required. Ability to quickly learn these non-US concepts will be required in place of experience.

Special Knowledge :

Understanding of Generally Accepted Accounting Principles as they relate to Payroll General Ledger accounts, knowledge of taxing and garnishing entities.

Technical Skills :

Knowledge of multi-system integration and data sharing, advanced Excel capability. Ability to perform complex mathematical skills to facilitate gross to net calculations across multiple pay cycles

Attributes :

Must utilize critical thinking to anticipate how data changes or input affects other departments, functions, systems and taxation.

Must possess the ability to accurately perform multiple tasks simultaneously

Ability to maintain and audit incoming data from multiple systems to ensure data integrity across all data sources.

Ability to maintain confidentiality and diligently protect employees' personal information.

Must have excellent organizational and time management skills to accommodate deadline escalations and support quick turnaround of unscheduled changes and updates from multiple departments.

Willingness to participate in system and process improvements creating efficiencies while maintaining accuracy

Effective communication both written and verbal is required to maintain excellent customer service for employees, and support the sharing of ideas and knowledge between cost centers, and cross functional teams.

Reliable attendance, self-motivated, able to review of one's own work, and ability to work with minimum supervision, is paramount in assuring that all deadlines are met and the outcome is accurate.

Qualifications :

Ability to maintain professionalism and confidentiality and diligently protect employees' personal information.

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