Event Coordinator Intern

Event Coordinator Internship

Comp: Paid Hourly

In Season: Extended hours including nights and weekends

608.509.7508

Job Description:

Reporting to: General Manager/Owners

We are seeking a highly motivated Event Coordinator Intern to assist in the planning and execution of weddings and special events. This hands-on internship is perfect for students or recent graduates looking to gain real-world experience in event planning, hospitality, and venue coordination. The intern will work closely with our Event Coordination team to ensure every event runs smoothly from start to finish.

Most importantly, this role will embody our core values of: Hospitality, Presentation, Profitability, Professionalism, and Positivity. They will report to and work with the General Manager to guarantee our clients and guests have a positive experience that leads to positive reviews and referrals.

:

• Assist with event setup and breakdown, including décor, layout, and vendor coordination.
• Help care for the property before and after scheduled events.
• Support client communication by helping with emails, phone calls, and scheduling meetings.
• Attend 60-day and 30-day out meetings with clients to review event details.
• Assist in maintaining detailed timelines and floor plans for events.
• Coordinate with vendors, including caterers, florists, DJs, and rental companies.
• Provide on-site support during weddings and events, ensuring a seamless experience for clients and guests.
• Help track event supplies, décor rentals, and inventory.
• Other administrative and event-related tasks as needed.

REQUIRED QUALIFICATIONS:

• Currently pursuing or recently completed a degree in Event Management, Hospitality, Business, or a related field (preferred).
• Passion for event planning, weddings, and hospitality.
• Strong organizational skills and attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Availability to work weekends and evenings as needed.
• Ability to lift up to 25-30 lbs and assist with event setup.

:

• Hands-on experience in event coordination at a high-end wedding venue.
• Networking opportunities with industry professionals.
• Practical skills in client relations, vendor management, and event execution.
• A behind-the-scenes look at how successful weddings and events are managed.

Job Type: Part-time

Pay: $13.00 - $15.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• Flexible schedule

Schedule:

• 8 hour shift
• Day shift
• Evenings as needed
• Evening shift
• Monday to Friday
• Rotating weekends

Work Location: In person

Salary : $13 - $15