What are the responsibilities and job description for the Event Manager position at Vintage Fields, LLC?
Comp: Salary ($48-53K Bonus) Event Manager
In Season: Extended hours including Job Description
nights and weekends (partial hybrid)
Off Season: Full time with flexible hours 608.509.7508
Reporting to: General Manager
The Event Manager is a crucial member of the Vintage Fields team. They contribute to booking, planning, and executing weddings and events at Vintage Fields. The ideal candidate will naturally embody our core values: world-class hospitality, perfect presentation, profitability, efficiency, professionalism and positivity. They will report to and work with the General Manager to guarantee our clients and guests have a positive experience that exceeds their expectations.
:
- Assist in tracking all incoming inquiries from our company website, direct emails, social media, industry websites, and owner referrals.
- Actively use the CRM (Honeybook) to its fullest extent (including for many of the tasks below)
- Conduct venue tours - with a focus on understanding the client’s needs, offering how Vintage Fields can meet their needs, and inviting the client to book.
- Follow up with prospective clients until the lead management process has been exhausted (largely automated in CRM)
- Intentionally upsell additional venue services post booking: (DJ service, Farmhouse rental, Coordination, Linen & Decor rentals, etc)
- Maintain venue worksheets and reporting inputs
- Ensure the Google & website calendars are up to date with event bookings
- Send out payment reminders for upcoming events and track AR appropriately
- Schedule and host a “final details meeting” with the client 30-60 days before the event (day of timeline, vendor details, beverage package choices, AV needs, etc.)
- Serve as the “day of manager” for scheduled events - managing venue staff, serving as point person for the client, and ensuring a flawless experience and perfect review.
- Schedule, confirm, and manage cleaning services - including ongoing CI (continuous improvement)
- Occasionally attend industry events and trade shows - representing Vintage Fields to prospective clients and vendor partners.
- Schedule, plan and execute 2-3 open house events per year
- Partner with the GM to ensure the property buildings and grounds are in immaculate condition at all times. This includes managing handyman, landscapers, gardeners, waterers, trades / service providers.
- Under the leadership of the General Manager, ensure all events are staffed to required levels. (must be available to fill in gaps if there are short notice scheduling anomalies)
- Assist GM with bar management (ordering, stocking, inventory management, etc)
QUALIFICATIONS:
- 2 years wedding coordination experience
- 2 years people management experience
- Naturally hospitable, personable, and diplomatic
- Extraordinary communication and interpersonal skills
- Highly organized, detail oriented, independently motivated, and personally responsible
- Show initiative, anticipate needs, prioritize tasks, and meet deadlines
- Passion for excellence and personal and professional growth
- Enthusiasm, strong work ethic, and lots of fun energy
- Available to work at least 50% of weekends as needed, including potential 12-15hr days
- Regular travel to venue to perform events, tours and vendor/service provider management
- Able to lift up to 50lbs
- Bartending experience/license (preferred)
- Experience working in service industry (preferred)
- Supervisory experience (preferred)
Job Type: Full-time
Pay: $48,000.00 - $53,000.00 per year
Benefits:
- Flexible schedule
- Paid time off
Schedule:
- Day shift
- Evenings as needed
- Evening shift
- Extended hours
- Holidays
- Morning shift
- Nights as needed
- Rotating weekends
Work Location: In person
Salary : $48,000 - $53,000