What are the responsibilities and job description for the Executive Assistant position at Vintage Sign & Light?
Executive Assistant to the Owner/CEO
Location: Vintage Sign & Light – Lutz, FL
Job Type: Full-Time
About Us:
Vintage Sign & Light is a leading commercial sign company dedicated to delivering high-quality signage and lighting solutions. As we continue to grow, we are seeking a highly organized and proactive Executive Assistant to support our Owner/CEO in managing daily operations and strategic initiatives.
Position Overview:
The Executive Assistant will be the right-hand support to the Owner/CEO, ensuring seamless coordination of schedules, communications, and administrative tasks. This role requires strong attention to detail, problem-solving skills, and the ability to handle sensitive information with discretion.
Key Responsibilities:
- Manage the CEO’s calendar, schedule meetings, and coordinate appointments
- Screen and prioritize emails, calls, and correspondence
- Prepare reports, presentations, and other business documents
- Assist in project management, tracking deadlines, and following up on action items
- Handle travel arrangements and expense reporting
- Serve as a liaison between the CEO and internal teams, clients, and vendors
- Conduct research and compile information as needed
- Assist with personal tasks and errands as required
Qualifications & Skills:
✔ Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
✔ Strong organizational and multitasking abilities
✔ Excellent verbal and written communication skills
✔ Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Suite
✔ Ability to work independently and anticipate the CEO’s needs
✔ Professionalism, discretion, and a proactive attitude
✔ Experience in the signage or construction industry (preferred but not required)
Why Join Us?
✔ Competitive pay based on experience
✔ A dynamic work environment with growth opportunities
✔ A chance to work closely with leadership and make an impact
If you’re a highly motivated, detail-oriented professional who thrives in a fast-paced setting, we want to hear from you!
Job Type: Full-time
Schedule:
- 8 hour shift
Work Location: In person
