Receptionist/Administrative Assistant

Job Overview:
We are seeking a Bilingual (English and Spanish), highly organized and detail-oriented Accounting Receptionist to join our team. In this hybrid role, you will serve as the first point of contact for visitors and incoming calls while assisting with various accounting duties, including accounts payable (AP) and accounts receivable (AR) tasks. This position requires a strong multitasker who thrives in a fast-paced environment and can efficiently balance administrative duties with accounting support.

Key Responsibilities:

Receptionist Duties:

• Greet visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct phone calls to appropriate staff members.
• Manage incoming mail, packages, and deliveries.
• Schedule appointments and meetings, and maintain the office calendar.
• Maintain a tidy and organized front desk and reception area.

Accounting Support Duties:

• Assist with accounts payable duties, including processing invoices, ensuring proper documentation, and timely payments to vendors.
• Help with accounts receivable tasks, such as generating and sending out invoices, tracking payments, and following up with clients on overdue accounts.
• Help maintain accurate and up-to-date accounting records in accordance with company policies.

General Administrative Duties:

• Perform data entry and update spreadsheets for AP and AR processes.
• Provide clerical support to the accounting team as needed, including filing, scanning, and document management.
• Assist with preparing reports for management as required.
• Collaborate with other departments to ensure smooth day-to-day operations.

Skills & Qualifications:

• High school diploma or equivalent; an associate's degree in accounting or related field preferred.
• Previous experience in a receptionist or administrative support role, with exposure to basic accounting functions.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook) and familiarity with accounting software (SAP).
• Excellent communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Strong multitasking skills and the ability to prioritize effectively.

Job Type: Full-time

Pay: From $17.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Shift availability:

• Day Shift (Required)
• Night Shift (Preferred)

Ability to Commute:

• Anthony, TX 79821 (Required)

Work Location: In person

Salary : $17