Accounts Payable Specialist

VIP Structures is seeking an experienced accounting professional with at least 3 years’ working in payables and receivables for mid-size corporations. Experience in the construction business strongly preferred. Ideal candidate will have experience utilizing accounting and/or enterprise resource systems such as Ajera, Viewpoint, Timberline and/or other Deltek or Vista products.

The Specialist is responsible for managing invoices for main entity and all affiliated companies, completing payments and controls expenses by receiving, processing, verifying, and reconciling invoices. Additional responsibilities include:

• Process all accounts payable for the entire company, including verifying the correct tax treatment of the invoices.
• Route invoices for approval, code for project and GL account and process in accounting software.
• Reviews and assigns the monthly account distribution of the service vendor and utility invoices to ensure proper dollar allocation and proper entity, general ledger and project distribution
• Prepares and post weekly check runs
• Tracks joint check agreements, ensures payments of, collect invoices and verifies the accuracy of the information from the sub.
• Maintains vendor master files and W9s,
• Prepares and files annual 1099s
• Prepares and delivers subcontractor lien releases
• Works with vendors to ensure receipt of invoices, resolve any payment discrepancies, negotiates extended payment terms
• Maintains credit card accounts for Home Depot, Lowe’s, and Speedway. Monitors usage, order cards, monitors proper usage and restriction of the cards.
• Prepare receivables for bank deposit & post payments to customers’ accounts

Requirement:

• Associate's degree in accounting, finance or other related field with 3 years AP/AR experience