Executive Administrative Assistant - Massey

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.

Massey Comprehensive Cancer Center Mission

To improve the lives of all Virginians by delivering cutting-edge cancer care through patient-centered prevention and treatment; high-impact, innovative research; community input and engagement; and education and training of the next generation of researchers and healthcare professionals.

VCU is committed to hiring veterans! VCU will include a veteran’s period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Typical Duties

·        Serve as the confidential executive assistant to the Sr. Leadership of Massey Comprehensive Cancer Center

·        Manage executive level, efficient functioning and administrative/project support for the Office of Executive Operations and other Massey Comprehensive Cancer Center senior leadership

·        Coordinates work assignments with the Sr. Leadership and the Office of Executive Operations in responding to requests for management information and is responsible for providing quality service to internal and external customers in an accurate and timely manner while ensuring top efficiency

·        Manages Sr. Leadership’s calendar and all information flow to the Office of Executive Operations

·        Ensures Sr. Leadership has all necessary information for their meetings

·        Prioritizes multiple issues and holds responsibility for successful follow-through

·        Resolves issues for the Office of Executive Operations by using Sr. Leadership’s goals and objectives and established University and VCU HS policy

·        Assists in the scheduling of special events related to the  Office of Executive Operations

·        Serves as liaison for the Director, Massey Comprehensive Cancer Center and the at-large community in management of telephone calls and requests, mail services, office supplies and other duties

·        Provides backup administrative support through preparing/processing travel and other expense authorizations and reimbursements, registrations and accommodations for the Sr. Leadership, in coordination with the Office of Executive Operations

·        Responsible for purchases and supply maintenance for the Office of Executive Operations, including monthly reconciliations

·        Performs duties that are diverse and advanced

·        Takes effective meeting minutes as assigned

·        Serves an administrative liaison between Massey Comprehensive Cancer Center and VCU Health System on behalf of the Executive Operations Office, including assists with credentialing for Sr. Leadership

·        Supervises other administrative assistants and student workers as assigned

·        Massey Comprehensive Cancer Center supports a diverse faculty, staff, and student environment. The candidate will demonstrate experience that shows their commitment to fostering such an environment.

Typical Education and Experience

·        BS degree preferred or equivalent with significant progressively complex experience in a university or healthcare environment and/or academic research environment.

·        3 years of serving in an executive administrative assistant role or equivalent. Prior experience working in administration or research administration within a cancer center preferred.

·        Experience working for a senior level executive or administrator in a complex health care system.

·        Proficiency with MS Word, Excel, and PowerPoint software required.

·        Ability to work in a fast-paced environment and manage many responsibilities and tasks

·        Strong writing and communication skills

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Massey Cancer Center
Masseyhr@vcu.edu