CIMR Program Specialist | School of Medicine/Neurology

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.

Summary:

The program specialist will provide administrative support for the Center for Inherited Muscle Research. The program specialist will be responsible for providing overall program support, including scheduling, fiscal management and human resources support. The program specialist will be required to be familiar with all aspects of the Center activities in order to provide support for both the overall operations as well as day to day. The position requires a high degree of flexibility, confidentiality, diplomacy and tact. Successful applicants will have strong initiative with good judgement and strong written and verbal communication skills.

Typical Duties

• Responsibility 1 (50%): Director, Co-Director and other Faculty Scheduling
  • Task 1: Maintain assigned schedule in appropriate software (MS Outlook, Teams, Zoom).
  • Task 2: Respond to meeting request promptly.
  • Task 3: Cross check department and program calendars regularly and advise appropriate stakeholders of conflict, as well as propose possible solutions.
  • Task 4: Document meeting minutes and disseminate appropriately.
  • Task 5: Communicate in a clear and effective way to all stakeholders.
• Responsibility 2 (30%): Event Planning & Coordination
  • Task 1: Invite guest speakers.
  • Task 2: Facilitate travel and lodging arrangements utilizing University approved methods and procedures.
  • Task 3: Tracks and files required supporting documentation as needed and required by University policies.
• Responsibility 3 (20%): Other Tasks & Duties as assigned
  • Task 1: Assist where needed with other activities such as grants submission prep, fiscal reporting preparation, and day to day management of center operations.

Minimum Qualifications

• Associates or Bachelor’s degree or equivalent applicable experience
• Experience with software programs and databases, including MS Office (including Word, Excel,PowerPoint)
• Attention to detail, excellent written/verbal communication skills
• Ability to work well independently, but also to seek assistance when needed.
• Excellent time management and organizational skills
• Excellent oral, written and verbal communication skills
• Demonstrated experience working in and fostering a diverse faculty, staff, and student environmentor commitment to do so as a staff member at VCU.

Preferred Qualifications

• 2 years experiences as an administrative assistant in fast paced environment.
• Experience in healthcare environment, clinical research, public or business administration.

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for our generous benefits package that includes choices for health, vision, and dental coverage, life-insurance, short and long-term disability coverage, retirement planning, tax-deferred annuity and cash match programs, flexible spending accounts, tuition benefits, significant paid-time off, 12 paid holidays, and more. Explore our benefits further here: https://hr.vcu.edu/current-employees/benefits/university-and-academic-professional-benefits/

This position is open until filled.

This is a restricted position with no set end date continued employment is dependent upon project need, availability of funding, and performance.

VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Please note that if you are employed as a university employee working in any of the health system's facilities, you will need to follow VCU Health System policies, which will include but will not be limited to, vaccination requirements.

The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply

Kelly Cecil
Kelly.Cecil@vcuhealth.org