Executive Administrative Assistant

Posting Details

Posting Summary

Working Title

Executive Administrative Assistant

Role Title

Gen Admin Supv I / Coord I

Role Code

19221-SW

FLSA

Nonexempt

Pay Band

Position Number

26100169

Agency

VCCS-System Office

Division

System Office (Div)

Work Location

Richmond (City) - 760

Hiring Range

54,000 - $64,000 annual

Emergency / Essential Personnel

EEO Category

F-Admin Supp

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Generally, 40 hours Monday to Friday. Sometimes necessitates longer than normal hours or working on weekends to complete tasks. Option to telework one day a week possible with supervisor approval. Telework policies are subject to change.

Sensitive Position

Job Description

Virginia's community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth's economy. When Virginia's General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia's ability to develop a skilled and knowledgeable workforce to expand the state's economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia's Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

The Executive Administrative Assistant is responsible for facilitating the efficient and effective operations of the office of the Senior Vice Chancellor ( SVC ) for Finance and Operations. The ideal candidate will demonstrate the ability to exercise discretion and independent judgment in the efficient management of an executive office in support of the governance responsibilities of the Senior Vice Chancellor. Primary duties include supporting the SVC of Finance and Operations, managing the office of the SVC , and supporting the governance process.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications

KSA's

• Ability to represent the office of the Senior Vice Chancellor with confidence, conviction, and professionalism.
• Exceptional interpersonal skills and the ability to interact effectively with a wide range of constituents, many of whom are community members of affluence and influence, including senior leadership, presidents, faculty, staff, Board members, and donor constituencies.
• Exceptional computer and organizational skills to track documents, manage budgets, maintain governance group membership lists, schedule internal and external meetings, and coordinate schedules.
• Ability to set a calm and professional tone.
• Willingness to be proactive and take initiative when appropriate.
• Ability to work with highly confidential information.
• Exercises discretion and good judgment at all times.
• Willingness to see tasks to completion, sometimes necessitating working longer than normal hours or on weekends.
• Ability to become proficient in the use of state procurement tools and earn appropriate state credentials to provide procurement support for the team
• Ability to prepare quantitative and narrative reports

Education and Experience

Additional Considerations

Operation of a State Vehicle

Supervises Employees

Required Travel

Travel as required.

Posting Detail Information

Posting Number

CLS_3589P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

02 / 13 / 2025

Job Close Date

02 / 27 / 2025

Open Until Filled

Agency Website

https : / / www.vccs.edu /

Contact Name

Patsy Rose

Email

prose@vccs.edu

Phone Number

804-819-4938

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : https : / / www.dars.virginia.gov / drs / cpid / PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

This position is a state classified position. All classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /

EEO Statement

The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https : / / jobs.vccs.edu / postings / 82349

Salary : $54,000 - $64,000